Procurement Specialist - Chemical at Mayfly Agri (Pty) Ltd

• An established international chemical distributor is seeking a dedicated Procurement Specialist to manage the procurement of goods in a cost-effective, timely, and ethical manner while ensuring quality, compliance with organisational policies, and strong supplier relationships.

Minimum requirements for the role:

• Must have a National Senior Certificate; A tertiary qualification in purchasing management would be advantageous
• Minimum 5 years’ experience within a procurement and imports position
• Previous experience within the chemical and chemical distribution industries would be nice to have

The successful candidate will be responsible for:

• Placing purchase orders for stock items upon receipt of requests and submitting them to the Business Unit Manager for approval.
• Preparing and processing purchase orders for stock, indent, and ex-wharf orders.
• Ensuring all orders are credit cleared by the Debtors Department.
• Following the order route from the principal to the destination and arranging corrective action where required.
• Advising customers of any purchase order delays within 24 hours of receiving notification thereof.
• Monitoring order confirmations and shipping (imports) or delivery (local) dates from suppliers.
• Ensuring forward cover is booked against orders where required.
• Ensuring the timely arrival of supplier documentation for early customs clearance.
• Obtaining the correct documentation for SH holds.
• Managing customer tenders.
• Sourcing new materials and identifying alternative sources of supply.
• Updating quarterly pricing and uploading it into Salesforce.
• Working in conjunction with customers on new projects.
• Monitoring stock orders and ensuring the timely notification of any events or occurrences that could materially affect the Business Unit's service capability.
• Obtaining PODs to GRV orders.
• Downloading customer consumption data on a monthly basis to ensure accurate stock holding.
• Requesting order confirmations from suppliers.
• Tracking orders and ensuring they are dispatched by suppliers on time.
• Requesting shipping details following order acknowledgement.
• Requesting copy documents from suppliers five days after shipment.
• Calling and documenting any problems or changes relating to shipments and reporting them daily to the Business Unit Manager responsible for the shipment.
• Emailing copy documents and clearing instructions to the clearing and forwarding agent.
• Advising Sales Assistants and Business Unit Managers in writing of any discrepancies in shipment documentation.
• Checking Certificates of Analysis (COAs) and requesting them from suppliers if they are not included with the copy documents.
• Sending copies of COAs, purchase orders, and packing lists, together with container and seal numbers, to the relevant warehouse.
• Loading pricing reports.