Procurement Supervisor at Woodlands Dairy

Job Description

• The Procurement Supervisor is responsible for overseeing and coordinating procurement administration activities, ensuring accurate records, supplier compliance, and effective support to procurement clerks. The role requires strong leadership, problem‑solving capability, and a high level of accountability to ensure operational efficiency, financial control, and compliance with company policies and Health & Safety standards.

Key Responsibilities:

• Provide administrative and operational support to the Procurement Department
• Oversee procurement documentation, including orders, invoices, credit notes, pallets, and transport records, ensuring accuracy and timely submission to Finance
• Manage supplier interactions relating to returns, credits, disputes, quality claims, and price changes, escalating matters where necessary
• Supervise and support procurement clerks, resolving operational issues and ensuring service continuity
• Participate in forecasting, production, and procurement meetings, providing input and follow‑up on actions
• Ensure compliance with internal procedures, audit requirements, and Health & Safety standards
• Coordinate stock counts, pallet reconciliations, and support internal and external audits
• Maintain organized procurement records and support the development and implementation of procurement policies and procedures
• Support procurement‑related product trials and continuous improvement initiatives

Knowledge and Skills:

• Matric (Grade 12) certificate
• Tertiary qualification in Procurement, Supply Chain Management, or a related field
• Minimum of 3–4 years’ proven experience in procurement, supply chain, or a related supervisor role
• Strong understanding of procurement controls, invoicing processes, reconciliations, and supplier management
• Demonstrated leadership and coordination capability
• Excellent communication and stakeholder management skills
• High level of accuracy, attention to detail, and professional discipline
• Strong problem‑solving and decision‑making abilities
• Ability to work independently, manage competing priorities, and consistently meet deadlines