Production Accounts Clerk at Ogilvy South Africa

Main Job Tasks and Responsibilities

• Capture supplier invoices that relate to Items to be billed, ensuring that it balances every month end.
• Billing of all client invoices & credit notes daily across all business units.
• Maintain a minimal WIP throughout the month.
• Approve all PQs on a daily basis across all business units.
• Extensive recons of jobs on daily basis close as many jobs before month end.
• Arrange, prepare and host monthly WIP meeting for every client include CS and possibly the production department.
• Maintain all Fee/Retainer jobs.
• Balance WIP every Monday and action the Final month end recon.
• Monitor Morse system on a weekly basis, ensuring all the entries have exported. Liaise with relevant department on errors if needed.
• Train and assist all Ogilvy departments Workbook system (Finance related functionalities).
• Assist CS or action any month end adjustments needed by the Financial Controller.
• Capture approved expense claims on WB.
• Pull reports of timesheets for any client.
• Open & manage the house jobs when necessary increase/decrease budgets requested by the FMs.
• Distribute any client POs to the relevant CS person.
• General electronic filing, ensuring all documents are names and attached correctly.
• Audit requests: collating information for various audits (Internal & External audits).

Requirements

• 3 -5 years working experience in the Finance department.
• Deadline driven: ability to work in a fast pace working environment.
• General knowledge / experience of the Debtors/Creditors department.
• Extensive knowledge and experience in job reconciliation, WIP and revenue etc.
• Advantage: Advertising industry background.
• Team player.
• Attention to detail.
• Good communication skills.