Production Co-Ordinator at Truworths

Key Responsibilities    

PRE-PRODUCTION

• Maintain good channels of communication with both internal and external customers
• Manage the dispatch and receipt of outwork bulk fabric Print/Embroidery strike-offs, for lab testing and/or buyer approval
• Drive Off-Bulk fabric receipts, in order to send Off Bulk Strike-Offs as per the Sync due dates
• Ensure that Buyer's Strike Off Approvals on sub (Prints and/or Embroideries), are received timeously from the Merchandise Assistants for Bulk Strike-Offs
• Initiate Transfer vs Fabric combatibility testing to mitigate any production issues
• Off-Bulk Fabric to be marked for shrinkage by pattern department
• Ensure that all jobs linked to a fabric order are included for strike off. There may be multiple jobs against a single fabric PO
• Escalate if Off-Bulk fabric is not available as per Sync or if dates do not adhere to required timelines
• Consolidate packages for bi-weekly sending of strikes to Printers and Embroiderers
• Capture the dates sent, the expected return date and the final receipt on the outwork tracker and ensure that the captured information is accurate
• Do regular follow-ups via email and telephone to ensure outwork suppliers maintain the required deadlines
• Report any problems where suppliers are not able to meet required outwork leadtime and document the plan put in place in conjunction with management
•  Receive Trims from Trims Buyer and prepare samples for testing. Correct Off-Bulk fabric must be used for test samples. Complete a Lab Requisition form and submit for testing
• Inform Trims Buyer if the Lab Report fails. Trims Buyer to resolve with Supplier and request new samples to be re-tested
• Passed Trim Lab Report to be scanned and loaded into Sync

TECHNICAL KNOWLEDGE

• Check that the execution of the received off bulk strike is as per the Approved sub fabric strike
• If there is any difference, escalate to your Line Manager who will decide with the merchandiser what to do i.e.. Reject and request new panels or proceed with a corrective action plan
• Ensure that signed off bulk fabric strikes are obtained within 48 hours of submission to merchandiser
• Pass fabric onto pattern department for shrinkage calculation and logging the results
• Once approved, complete a lab requisition form, and have the panels tested. All failures must be escalated to your Line Manager, who will contact outwork supplier if necessary
• Inform outwork supplier of any failures and re-test where necessary
• If the BOM Issue Date is affected by any failures, it is imperative that production is advised of the failure
• Scan and load approved Lab report into Sync and file the hardcopy in the lab cabinet. Once style has been delivered, lab report can be discarded
• Update Sync tasks timeously
• On receipt of MMR, Bulk strike and artwork must be passed to pattern maker for position markers to be made
• Leadtime for position markers of 3 days from time of MMR must be adhered to

GENERAL ADMINISTRATION

• Responsible for archiving Buyer Approved Strike-Offs and Lab Reports in an efficient and logical manner
• Retrieving the above when required
• Challenges the efficiency and effectiveness of systems and proposes modifications
• Maintains a neat and efficient workstation and filing system
• Assisting the Merchandisers in compiling/actioning new outwork briefs if and when required
• Effectively and efficiently handles adhoc queries
• Effectively and timeously communicates problems and non-adherence to time lines without fail

Qualifications and Experience    

• Grade 12
• Proficient in Excel/Word     .
• Previous experience in a similar environment will be advantageous.