Programme Administrator (6 Month Contract) at Old Mutual South Africa

Brief Description
This role is responsible for managing a small size project or workstream of a project of limited impact on the business within the agreed scope, quality, time and budget, or providing Programme Administrative Support to the Programme Manager of a large Programme.

• Responsible for managing one or more tasks within the constraints of scope, quality, time and cost.
• Provides day to day support for the Project/ Programme Manager and project team.
  Develops agenda`s, project plans / set-up / book venues for workshops & meetings, co-ordinates the daily work and communicates meetings & workshops to all defined parties.
• Gives Project / Programme Manager advanced warning of potential problems in meeting commitments.
• Compiles Project / Programme minutes.
  Compile and provide the Project / Programme Manager with reports and presentations as input to Executive Meetings.
• Compile progress updates and distributes to the full project team prior to meetings.
• Follows up on actions, risks, issues, dependencies etc. allocated, updates project logs in SharePoint and ensure all project log items are up to date.
• Maintain project budget and finances including processing of all project related invoices in Oracle
• Assists in streamlining team processes and procedures (project governance).
• Focuses on tasks/ work packages that need to be completed.
• Informs team members of all scope changes by distributing the revised sections in the Project Initiation Document, Project Plan and Business Case.
• Ensure document workflow is created in SharePoint ito stakeholder review and approval.
• Ensure all documentation / project artifacts is uploaded to SharePoint.
• Delivers specified deliverables and meets customer satisfaction.
• Assist with adhoc requests as and when required.
• Meets personal commitments to the project.
• Develops and maintains project momentum with the team (if responsible for managing a small project).
• Interfaces and communicates with internal and external stakeholders if and when required.
   

KRA's

• Budget Control
   
  • Liaises with finance in payment of invoices
  • Maintains all project financial information
  • Manages invoices and ensures sign off and allocation of correct codes etc.
  Personal Effectiveness
   
  • Accepts and lives the company values.
  • Accountable for service delivery through own efforts.
  • Collaborates effectively with others to achieve personal results.
  • Individually accountable for managing own time, tasks and output quality for periods of 1 day to a maximum of 6 months.
  • Makes increased contributions by broadening individual skills.
  Governance
   
  • Adheres to standards and code of conduct
  Quality Management
   
  • Adheres to standards and code of conduct
     

Job Requirements

• Matric
• Project Administration Certificate / Project Management Certificate
• Is familiar with various project methodologies such as Waterfall and Agile/Scrum
• 5 Years Project Administration experience or 3 Years Programme Administration experience
• MS Office: Experience in Word, Excel, MS Outlook and proficiency in PowerPoint, MS Project and MS Teams
• Other: Oracle, SharePoint, TFS and Jira
   

Additional Details

• Team Orientation
• Information Monitoring
• Technical Knowledge
• Ownership
• Planning & Organising

The appointment will be made from the designated group in line with the Employment Equity Plan of Old Mutual South Africa and the specific business unit in question.