Programs Management Assistant at U.S. Embassy South Africa

Duties

• The position supports day-to-day administrative management of PEPFAR under direct supervision of the DREAMS Coordinator, and provides coordination, planning, and monitoring support to DREAMS, Community Grants, and the PEPFAR Coordination Office.  
• Incumbent works collaboratively with members of the PEPFAR interagency (CDC, USAID, Peace Corps, State, and HHS) and performs the full range of duties required for supporting activities related to PEPFAR Coordination Office.

Qualifications and Evaluations

Requirements:

All selected candidates must be able to obtain and hold a:

• security certificate; or 
• Pubic Trust security clearance. 
• All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam. 
• Selected candidate must be able to begin working within a reasonable period of time 12 weeks upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements:

• University degree in office administration, business administration, or public health management is required.

Evaluations:

• You will be evaluated against the qualifications and requirements in this vacancy announcement. 
• You may be asked to complete a pre-employment language or skills test.
• You must complete the application form and provide the required documents.  Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed.  If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications:

Experience: 

• Minimum of five year’s work experience in office administration, human resources, business resources, business administration or organizational development in an office setting is required.

Job Knowledge: 

•  A thorough knowledge of management operations, to include office administration, financial management, procurement and contracting (including grants, contracts and/or cooperative agreement award requirements), travel, IT, other administrative procedures, regulations, and strong oral and written communication skills is required. The incumbent will need knowledge of local, national, and global HIV culture, as well as practices and rules relating to the HIV response in South Africa and globally.

Skills And Abilities:  

• The incumbent must have excellent organizational skills with attention to details. Excellent inter-personal skills in order to effectively promote PEPFAR collaborative efforts and cooperation with internal and external staff and clients and to coordinate with U. S Embassy staff to ensure mutual cooperation are required. Basic familiarity with MS Word is required.
• Familiarity with Microsoft Word and Microsoft Excel is required.  (This will be tested).