Fresh Positions at U.S. Embassy South Africa

Duties

• The position supports day-to-day administrative management of PEPFAR under direct supervision of the DREAMS Coordinator, and provides coordination, planning, and monitoring support to DREAMS, Community Grants, and the PEPFAR Coordination Office.  
• Incumbent works collaboratively with members of the PEPFAR interagency (CDC, USAID, Peace Corps, State, and HHS) and performs the full range of duties required for supporting activities related to PEPFAR Coordination Office.

Qualifications and Evaluations

Requirements:

All selected candidates must be able to obtain and hold a:

• security certificate; or 
• Pubic Trust security clearance. 
• All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam. 
• Selected candidate must be able to begin working within a reasonable period of time 12 weeks upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements:

• University degree in office administration, business administration, or public health management is required.

Evaluations:

• You will be evaluated against the qualifications and requirements in this vacancy announcement. 
• You may be asked to complete a pre-employment language or skills test.
• You must complete the application form and provide the required documents.  Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed.  If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications:

Experience: 

• Minimum of five year’s work experience in office administration, human resources, business resources, business administration or organizational development in an office setting is required.

Job Knowledge: 

•  A thorough knowledge of management operations, to include office administration, financial management, procurement and contracting (including grants, contracts and/or cooperative agreement award requirements), travel, IT, other administrative procedures, regulations, and strong oral and written communication skills is required. The incumbent will need knowledge of local, national, and global HIV culture, as well as practices and rules relating to the HIV response in South Africa and globally.

Skills And Abilities:  

• The incumbent must have excellent organizational skills with attention to details. Excellent inter-personal skills in order to effectively promote PEPFAR collaborative efforts and cooperation with internal and external staff and clients and to coordinate with U. S Embassy staff to ensure mutual cooperation are required. Basic familiarity with MS Word is required.
• Familiarity with Microsoft Word and Microsoft Excel is required.  (This will be tested).

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Duties

• The Acquisition and Assistance Specialist (Entry Level/EL) is located in the Regional/Mission Office of Acquisition and Assistance.
• The function of the Office is to provide Acquisition and Assistance (A&A) support to Technical Offices and Development Objective (DO) Teams in the Mission, and in any Offices that may be supported by the Mission. The primary purpose of this position is to support the cognizant Mission Contracting/Agreement Officer, by performing a variety of A&A duties including, writing grants, cooperative agreements, contracts, and other procurement instruments, and preparing amendments/modifications to such instruments in support of the Mission.
• The Specialist reviews and recommends approval or revision of requisitions in the Global Acquisition and Assistance System (GLAAS); reviews and recommends approval or revision of statements of work (SOW); drafts A&A solicitation documents; performs cost and price analysis; analyzes A&A offers or applications received; drafts A&A award instruments and modifications; analyzes budgets; recommends special A&A award requirements; writes memoranda of negotiation; and, prepares other required documentation.
• The Specialist maintains up-to-date A&A files and records, manages Contractor Performance Assessment Reports (CPARs), and supports award closeout.
• The Specialist provides guidance to supported Teams related to A&A award modifications.
• The Specialist is responsible for carrying out day-to-day activities under the mentorship of more senior Office employees.

Qualifications and Evaluations

Requirements:

• All selected candidates must be able to obtain and hold a Moderate Risk Public Trust Clearance (FSFRC membership will terminate upon onboarding into the position)
• Selected candidate must be able to begin working within a reasonable period of time (12 weeks) upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements:

• Possession of a Baccalaureate Degree or the equivalent of a four-year US college/university (or equivalency accreditation if a non-US institution) degree is required.

Evaluations:

• You will be evaluated against the qualifications and requirements in this vacancy announcement. 
• You may be asked to complete a pre-employment language or skills test.
• You must complete the application form and provide the required documents. 
• Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. 
• If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications:

Experience:

• A minimum of two years of progressively responsible experience in acquisition and assistance, development assistance, or a position that requires closely related skills, such as program management, law, or financial management, is required. 
• One year of this experience must have been gained working in a position equivalent to responsibilities in this job description or an occupation that requires similar skills. 
• Additional minimum prior work experience requirements include: (a) General knowledge of office management procedures and specialized knowledge of administrative work is required. (b) Demonstrated ability to organize and manage A&A actions and filing systems effectively; ability to deal effectively with mid and high-level officials of agency/host government/private sector. (c) Must have analytical skills in order to determine applicability of USAID regulations pertaining to filing and closeout of A&A actions.  (d) Must have the ability to learn federal acquisition regulation and code of federal regulation with respect to procurement rules and regulations. (e) Working knowledge of standard software packages utilized by USAID, including Microsoft Word, Excel, and the ability to do research on the internet.

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Duties

Basic Function of Duties

• The Administrative Assistant supports the PEPFAR Country Coordinator and Deputy Coordinator with all logistical, administrative and support aspects of the PEPFAR Coordination Office, which is the Department of State section that administers and coordinates the PEPFAR program in South Africa.
• PEPFAR is a highly complex program executed by six USG agencies (USAID, CDC, Peace Corps, DOD, HHS, and DOS).
• The position will be supervised by PEPFAR Deputy Coordinator.

Major Duties and Responsibilities

Logistical Support - 60% of the Time:

• Support the PEPFAR Country Coordinator and the Deputy Coordinator with all aspects of program coordination, promotion, and communication, internal and external.
• Reserve internal meetings rooms and offsite venues, and assist in the preparation, planning, and execution of internal and external meetings, workshops, and conferences; this includes communicating meeting logistics to internal USG staff in all relevant agencies and all external participants.
• Liaise with participants, venue proprietors, professional event coordinators, and other service providers in connection with planning program-related meetings and events.
• Coordinate and assist with assembling welcome and briefing packages for senior management, incoming staff, and temporary duty and high-level visitors. 
• Arrange and communicate registration, travel, transportation, and lodging for PEPFAR visitors, incoming staff, and current staff authorized for official travel. 
• Process manual and electronic travel requests, authorizations, cash advances, and expense vouchers.
• Provide assistance with editing and data collection in the preparation of program reports, promotional material, contact lists, etc. When requested, participate in meetings with the PEPFAR Country Coordinator and/or Deputy Coordinator.
• Assist in preparing/reviewing purchase orders for program activities and equipment.
• Assist all PEPFAR Coordination staff with access to USG systems and equipment, including OpenNet computers, laptops, cellphone, modems, iron keys, scanners and printers.
• Assist with any other tasks as assigned by the PEPFAR Country Coordinator and/or Deputy Coordinator.

Records Management - 20% of the Time:

• Maintain electronic and manual filing systems.
• Ensure ready access and availability to reports and other published materials required by the office and interagency team.
• Maintain accurate and up-to-date contact distribution lists for interagency PEPFAR staff, bilateral interlocutors and working groups, implementing partners, multilateral principals, and other external stakeholders.
• Maintain complete, accurate, and up-to-date records of office equipment inventory.
• Monitor office attendance, process all timekeeping documents, capture in electronic timekeeping system application, and maintain orderly and complete records.
• Maintain participant lists for all PEPFAR conferences and events, keeping an archive for reference. 
• Ensure all files are properly stored and scheduled to be destroyed according to policy requirements.

Office Communication - 20% of the Time:

• Set up and participate in monthly PEPFAR Team and Coordination Office video conferences, which includes ensuring calendar invites are sent out timeously and accurately to all relevant participants.
• Take and circulate meeting minutes for all PEPFAR Coordination Office meetings.
• When requested, work with Public Affairs and/or the PEPFAR Communications Manager to promote information relating to PEPFAR activities.
• Receive incoming telephone calls, responding to enquiries or routing them to appropriate persons/sections.
• Maintain office calendar and reply to internal and external requests for appointments/meetings.
• Draft, edit, and format offi cial memos, letters, emails, calendar invites, and other office correspondence and communiques.

Qualifications and Evaluations

Requirements:

All selected candidates must be able to obtain and hold a:

• Public Trust Security Clearance.
• All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam.
• Selected candidate must be able to begin working within a reasonable period of time (12 weeks) upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements:

• Two-years College/University studies is required.

Evaluations

• You will be evaluated against the qualifications and requirements in this vacancy announcement. 
• You may be asked to complete a pre-employment language or skills test.
• You must complete the application form and provide the required documents. 
• Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. 
• If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications:

Experience:

• A minimum of three years of progressively responsible administrative or secretarial experience in a professional office setting is is required.

Job Knowledge:

• Working knowledge of office procedures and general office equipment is required.
• Knowledge of the host country government structures is required.
• Must demonstrate knowledge of procurement process, travel arranging, meeting and event planning

Skills And Abilities:

• Must have excellent interpersonal skills, with an ability to develop and maintain a network of working level outside contacts; excellent drafting and editing skills, with a strong attention to detail. 
• Excellent organizational and time management skills is required.
• Ability to function in a fast-paced, dynamic, time-sensitive, results-driven environment is required.
• Keyboard skills that includes accuracy and speed is required.
• Familiarity with MS Word  and Excel is required.

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Duties

Basic Function of Position

• Working under the Overseas Buildings Operations (OBO) ORSC Deputy Director, the Architect is responsible for construction inspection, reviewing of plans, recommending approval of shop drawings and submittals, maintaining a daily log of construction activities, developing change orders including preparation of cost estimates, and other construction architectural duties for the  assigned projects in the Area of Responsibility. The Architect must be capable of working independently and provide professional architectural services in support of the project.

Major Duties and Responsibilities

Construction Site Management 50%

• Observes the execution of construction to assure adherence to approved shop drawings and specifications including inspection of construction workmanship, materials, methods, and equipment.
• Notifies the ORSC Deputy Director of potential conflicts in the design and non-conformity with the contract documents.
• Makes recommendations to the ORSC Deputy Director on how to correct deficiencies and resolve problems during construction.
• Maintains daily construction surveillance logs while ensuring contractor’s compliance with the terms and conditions of the contract between the construction contractor and the Government.
• Responsible for assuring that all construction work in his/her technical area of expertise is carried out in a safe and coordinated mann

Construction Administration 25%

• Reviews and analyzes the contractor’s change order proposals and substitution requests of services, equipment, and materials for cost and schedule impacts, and makes recommendations to the ORSC Deputy Director concerning compliance with the design intent of the contract documents.
• Reviews architectural drawings, technical specifications, and prepares independent government cost estimates for construction change orders or to support U.S. installed equipment.
• Prepares costs of alternatives to design and specifications when requested by the ORSC Deputy Director.
• Reviews and analyzes material samples, catalogs and brochures, shop drawings, installation manuals, and other technical documents submitted by the construction contractor for conformity with construction contract requirements.
• Prepare written reports of the analysis, incorporating comments, and provide recommendations and alternatives for appropriate action to the ORSC Deputy Director.
• Attend weekly and monthly meetings held by the construction contractor and/or OBO (e.g., QC meetings, pre-installation meetings, safety meetings, and other job site meetings as requested.).

Architectural Reports and documentation 25%

• Identifies architectural constructability concerns in the construction documents and non-compliant architectural works as observed on site.
• Reviews and evaluates construction details and data provided by the contractor and advises the ORSC Deputy Director  on the technical adequacy of the contractor’s submittals.
• Drafts plans and details to address constructability and/or design concerns using Computer Assisted Drafting (CAD) software. Reviews the contractor’s records to ensure that an accurate record of as-built conditions is being maintained.
• Identify and provide early notification of potential schedule slippages regarding the architectural construction activities.
• Prepares weekly, monthly, and other reports of the progress of construction as required by the ORSC Deputy Director.
• Prepares entries for the project daily log and reports; must provide digital photographic records to support reports.
• Reviews monthly pay applications related to architectural construction activities and provides evaluation to ORSC Deputy Director.
• Reviews any proposals for changes in construction or methods for time implications and submits recommendations to the
• ORSC Deputy Director including recommending the amount of time extensions that are justified by the change.

Qualifications and Evaluations

Requirements:

• All selected candidates must be able to obtain and hold a:
• Public Trust Security Clearance. 
• All selected candidates will be subject to a background investigation and may be subject to a pre-employment medical exam.  
• Selected candidate must be able to begin working within a reasonable period of time (12 weeks) upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements:

• University degree in architecture from an accredited institution is required.

Evaluations:

• You will be evaluated against the qualifications and requirements in this vacancy announcement. 
• You may be asked to complete a pre-employment language or skills test.
• You must complete the application form and provide the required documents. 
• Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed.  If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications:

Experience:

• At least five years of experience in the field of architecture related to building construction and renovations is required.

Job Knowledge:

• Must have knowledge of U.S. building codes and specifications including an understanding of DOS/OBO construction regulations and guidelines, OBO commissioning, and construction guidebook. Knowledge of local building and construction codes, architectural laws, codes, and permits applicable to local construction environment, local safety and security rules.
• Must be familiar with the local government structures, jurisdictions, key persons, processes to guarantee effective authorizations and related engagement. Professional knowledge in the field of architectural principles, practices and technical perspectives, as well as thorough professional knowledge in project management.

Skills And Abilities:

• Good working knowledge of Microsoft Office Suite (Word, Excel, Power Point, Outlook) and Internet Research is required. Professional skills and experience using construction management software such as AutoCAD and Revit. Ability to create architectural cost estimates and review construction drawings for code compliance is required. Must be able to lift items up to 35 pounds. Must hold a valid driver’s license.

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Duties

• Under the direct supervision of the Consular Officer, the Consular Associate is assigned a wide range of responsibilities in the American Citizen Services (ACS) Unit, Nonimmigrant Visa (NIV) Unit, Immigrant Visa Unit, and Fraud Prevention Unit (FPU). 
• The jobholder provides consular services to U.S. citizens, conducts non-adjudicatory visa processing, and assists in investigation and validation studies. Incumbent also handles correspondence with the public, attorneys, U.S. and host governments, Congress, and other parties. 

Qualifications and Evaluations

Requirements:

• All selected candidates must be able to obtain and hold a SECRET level clearance.
• Selected candidate must be able to begin working within a reasonable period of time [12 weeks] upon receipt of agency authorization and/or clearances/certifications or their candidacy may end.

Education Requirements:

• Completion of High School is required.

Evaluations:

• You will be evaluated against the qualifications and requirements in this vacancy announcement. 
• You may be asked to complete a pre-employment language or skills test.
• You must complete the application form and provide the required documents.  Your application must address all the position qualifications and requirements including education, experience, language, and any knowledge/skills/abilities listed. 
• If you fail to submit a complete application, then your application may be disqualified for this position.

Qualifications:

Experience:

• Minimum of three years of office administrative experience is required with at least one year of consular experience.

Or

• Two years of office administration (FP-07 (Training Level)).

Or

• One year of office administration (FP-08 (Training Level)).