Project Administrative Supervisor at Weir Minerals

Purpose of Role:

• The Project Administration Lead/Supervisor is responsible for leading and developing the document control function within the PMO.
• This role ensures the implementation of a robust document management strategy, including project handover documents, that supports project delivery excellence across multiple stakeholders including EPCs/EPCMs, clients, and internal departments.
• The successful candidate will drive standardization, compliance, and continuous improvement in document control practices..

Key Responsibilities:

• Demonstrate 100% commitment to our zero harm behaviors in support of our drive towards developing a world class safety culture.
• Ensure adherence to SHE policies and Duty of Care standards.
• Lead, mentor, and manage a team of Document Controllers.
• Develop and implement a document management strategy aligned with PMO objectives.
• Engage with EPCs/EPCMs, clients, and internal teams (Quality, Planning, Engineering, Sales, Legal, etc.) to tailor and standardize document control systems to project-specific needs.
• Oversee the configuration and maintenance of document management systems (DMS) for both company and client platforms.
• Ensure accurate metadata entry, document numbering, and version control.
• Ensure all documentation is processed in accordance with quality standards and project matrices.
• Conduct audits and quality checks to maintain data integrity and compliance.

Job Knowledge/Education, Qualifications and Experience:

• Diploma or Degree in Project Management, Engineering, Information Management, Records Management, Business Administration or Operations Management.
• Experience: 7 years’ in document control or management and engineering experience in projects.
• Minimum of 3 years’ management or team leadership experience, and knowledge of expertise in manufacturing or plant technical operations.

Skills:

• Strong understanding of document control systems and project lifecycle documentation.
• Excellent stakeholder engagement and communication skills.
• Proficiency in MS Office and document management platforms (e.g., SAP, Q-Pulse (Quality Management System), SharePoint, etc.).
• Must have knowledge of vendor data processes
• Must have knowledge of current document control standards or Electronic Document Management System (EDMS).
• Knowledge of Salesforce CRM Syestem will be advantageous
• Ability to lead and develop high-performing teams.
• Strong organizational and analytical skills.
• Understanding of Contract Law

End Date: September 19, 2025