Project and Office Administrator at RecruitMyMom

Job Description

• Providing critical support within a regional construction environment, this full-time position drives operational efficiency through a dual focus on project coordination and essential office administration. The role is designed for a structured professional capable of managing multi-scale project workflows while maintaining the everyday administrative rhythm of a busy office. Operating from the office in the Paarl region, the position offers flexible working hours and hybrid working as soon as fully trained and settled in to balance high-output delivery with personal flexibility. The successful candidate will ensure seamless daily operations, functioning as a central point of contact and managing workflow logistics for small to large-scale construction developments.

Key Responsibilities

• Coordinate small to large-scale construction projects to ensure seamless workflow and timeline adherence.
• Execute accurate invoicing processes to maintain healthy project cash flow and financial tracking.
• Manage central office communications, including answering telephone calls and directing inquiries professionally.
• Deliver comprehensive administrative support to the broader team to enhance overall operational excellence.

Requirements
Essential Requirements

• Proven experience in project coordination of various construction sites, specifically handling small to medium-scale projects.
• Full professional bilingual proficiency in both Afrikaans and English (written and spoken).
• Ability to work daily in office from the Paarl region office and from home in the afternoons once trained and settled in and showing that you can take ownership of your work.

Desirable Requirements

• Experience within the construction or built environment sector.

Preferred Software Skills

• Xero