Project Controls Administrator at Wood

Overview / Responsibilities

• Wood is currently recruiting for a Project Controls Administrator with experience in the Oil & Gas, Petrochemical or similar sector of the industry. 

 Job Objective:

• Understand the role of the project controls and document control departments, and how these integrate within, and support the greater organization.
• Work within the framework of the various procedures and processes governing the project controls and document controls functions.
• Perform various administrative and clerical duties on a periodic and ad hoc basis to ensure the smooth and effective functioning of the project controls and document controls department.
• Assist with and maintain various department registers.
• Highlight and assist with department reporting efficiency improvements and related matters.
• Assist with development, improvement and engancement of various department templates.
• Interface with other departments as and when necessary with regards to clerical duties.

Key Responsibilities:

• Arrange project reviews for Progress Monthly Reports and quarterly Contract Profit Reports ensuring reviews are completed in time to support submission dates and deadlines.
• Attend reviews when requested and take notes of meeting and distribute to attendees and copied parties.
• Uploading and downloading of documents, reports, processes, procedures and so forth as may be requested form time to time.
• Arrange depart meetings and functions, including booking of venues and making other arrangements as may be necessary.
• Assisting with proposals and projects planning set up activities such as Bulk Load Databases, CMS Activity Sheet creation.
• Assist with the update of Master Document Registers.
• Make travel arrangements including booking of flights, accommodation, vehicle rental, booking of medicals, inductions and related items through the authorised corporate Wood systems and personnel,
• Assist with onboarding of new employees with such activities as hardware requests, software requests and account access through the Wood IT ServiceNow system.

Assisting with administrative activities such as;

• Requesting and expediting costing data from Finance,
• Assistance with prepration of invoices, including expediting of signatures and submission to Clients.
• Expediting of progress reports and updates from Wood staff.
• Requesting and expediting of general reporting information as may be required from time time, including updating of periodic reports.
• Assist others (outside of project controls and document controls) with provision of procedures, processes, templates and so forth as required.
• Completion of other adminstrative and clerical task as may be assigned from time to time by the Manager Project Controls, and Discipline Chief, Principle and Leads.

Skills / Qualifications

Qualifications:

• Course or diploma in Office Administration.

Desirable

• Bachelor of Business Adminstration

Knowledge, skills and experience:

• Minimum 2 years working experience in an office environment in a technical field or discipline.
• Competent/proficient user of MS Office.

Desirable

• Advanced user of MS Office, (including MS Access

Personal attributes:

• Good organisational and communication skills.
• Methodical and structured approach to task.
• Work well within a team environment.

Relationship and networking ability.