Project Management Assistant at TotalEnergies

The successful candidate must have the below requirements:

• Previous experience in Renewable Energy Independent Power Producers Program (REIPPPP) Project Bidding, Award to Financial Close, Construction and Operations
• Good knowledge of EPC Management
• National Diploma in Project Management/ Development studies/any equivalent NQF level
• Fluent in English and ability to speak/read/write one additional language.
• Attention to detail.
• Excellent communication and presentation skills with small and large groups
• Able to work independently.
• Advanced Microsoft Excel skills, Microsoft Teams and Office Suite 365 skills
• Proven experience with Electronic Document Management System (EDMS)
• Knowledge of document control processes and systems on projects and knowledge of the interface management with vendors will be required.
• Knowledge of engineering documents and approval processes within projects.
• Working knowledge and experience in different types of filing systems and good communication and interpersonal skills
• Willingness to travel
• A valid Driver’s license

Requirements:

• Support to Project Management Officer on all Project Phases:
• Bidding
• Award to FC
• Construction
• Operations
• EPC Management
• Main point of Contact for EPCs and O&Ms.
• Record keeping of EPC Meeting Notes.
• Maintain database of EPC Track Record and info.
• Drafting of EPC RFP.
• Follow up with relevant team members to complete EPC RFP attachments.
• Upload final EPC RFP and attachments and notify EPC.
• Meet with team and EPC to discuss the EPC RFP overview and requirements.
• Check receipt of EPC RFP Deliverables and follow up on any missing items.
• Upload to SharePoint and inform relevant team members for review purposes.
• Manage review and evaluation process for shortlisting.
• Coordination of EPC/O&M Agreements and maintain version control on SharePoint:
• NDA
• Bid Bond
• Term Sheet/ Heads of Terms
• EPC Contract and Schedules
• O&M Contract and Schedules
• Manage and co-ordinate the TotalEnergies EPC DD process
• Project Trackers & Reporting
• Responsible for managing the Project Deliverables List
• Updating
• Following up with key responsible personnel
• Timeline Trackers
• EPC RFP  
• Procurement activities
• Assist with RSA Internal Key Component RFP`s
• Assist with all RSA Internal 3rd Party RFP`s
• Technical Advisors/Consultants Main Equipment Suppliers -Working together with TGP to develop procurement strategies to support Economic Development (ED)
• Support PM team
• Assist in key deliverables for the weekly Procurement meeting.
• Document Control
• Audit site Document Control and folder structure
• SPV Database and EPC Database
• Setting up and maintaining Project Communication System supplied by the EPC Contractor and other role player, including internal distribution, archiving and storage of all incoming and outgoing correspondence.
• Setting up and maintaining Project Document Control System supplied by the EPC Contractor, including live archive and storage of all project Information and document.
• Ensuring all company documentation is dully filed (both hard and electronic copy) with tracking logs up to date.
• Assisting the project team to search and retrieving document/information in the Systems.
• Manage SharePoint/Teams Folder Structure and adherence to the requirements
• Providing management tools such as Status Report/Input Audit Report and any other form of monitoring report required by Project Director, Construction Manager and QA/QC Manager.