Project Manager at AFMS Group

Primary Duties

• Set project goals and deliverables based on client need, client long term strategy, legislation, best practice and efficient business solutions
• Ensure budgeting and costing, estimating and planning of project
• Ensure project meets milestones within timeframes, quality, cost requirements
• Manage projects to ensure client value, client retention, contained risk and project profitability
• Review projects and develop new strategies based on previous experience
• Manage multiple projects simultaneously
• Prepare draft Document Control Standard Operating Procedures for physical and online submissions for Acquisitions, Disposals, Exchanges, and Demolitions
• Optimization of processes
• Maintain risk register
• Recording programme management processes
• Prepare draft Standard Operating Procedures and a draft responsibility Matrix between various Directorates within DOI for requests and filing for Acquisition’s, Disposals, Exchanges, and Demolitions
• Develop reports, dashboards, monitoring systems and processes
• Draft manual on principles of Property Management for Acquisitions, Disposals, Exchanges, and Demolitions 

Secondary Duties

• Manage Project
• Client liaison
• Develop scope of works and detailed specification
• Communicate project plan with relevant stakeholders
• Monitor and manage the project progress and budgets
• Retain and develop client relationships 

Manage Budget

• Compile scope of works accordingly
• Prepare costing of assigned resources to each phase of the project
• Invoice all projects monthly in accordance with contractual agreements
• Identify and re-negotiate fee costs as soon as the need arises
• Manage “scope-creep” out of scope work
• Manage budgets against projected costs
• Provide financial report to relevant stakeholders 

Manage Risk

• Identify, mitigate and manage risk
• Initiate and manage decisions on behalf of the Client and Business during project execution. 

Quality Management

• Manage contractors, to deliver high quality, high value, professional product service
• Ensure legislation, and policies and procedures are strictly adhered to and implemented
• Implement Management protocols to ensure and manage productivity
• Ensure project is in accordance with FMS QMS policies
• Reports
• Report on project status to relevant stakeholders
• Manage client and contractor minutes and correspondence 

Contracts Management

• Familiarize with JBCC, COIDA, NEC, FIDIC, GCC, Contracts
• Ensure strict adherence to contracts.
• Manage client and contract queries in accordance with the contract 

Business Development and Sales

• Identify business opportunities by identifying prospective clients and evaluating their position in the industry, researching and analyzing sales option.
• Serve as Company representative attending industry events such as SAPOA and FM Conference
• Network at these events, obtain business cards, look for business opportunities
• Use personal network of contacts in the industry to identify potential business/project opportunities
• Develop, manage and maintain sustainable relationship with the client necessary to achieve Company goals through arranging meetings, researching and recommending new opportunities
• Develop and present proposals and compile and submit tenders
• Act as Professional point of contact to clients on all Quantity Surveyor projects

Key Skills and Experience

• Grade 12
• Diploma / Degree in Built Environment field
• Min 2-3 year Project Management experience on multiple projects
• Understanding of building contracts and implementation therefrom
• Project planning
• MS Project
• Understanding and Interpretation of plans and specifications
• MSOffice with strong Excel knowledge
• Computer literate
• Good understanding of applicable Legislative requirements
• Good understanding of Department of Infrastructure Acquisition and Disposal processes.