Project Manager (GIT) at Aspen Pharma Group

ROLE PURPOSE:
This role is responsible for leading the delivery of Group Information Technology (GIT) managed projects (through all project phases) within a Portfolio / Programme context on time within budget and meet the desired business objectives, scope and quality requirements.

SPECIFIC OUTCOMES / ACCOUNTABILITY:
Demand Management – Contribute to Demand Management process using prior experience

• Assist the Demand Forum to make the correct investment decisions.
• Assess IT requests across project dimensions.
• Assess project Business Cases.
   

Project Governance – Apply defined Project Governance
 

• Refine / optimize the current PMO methodology.
• Enhance models, templates and controls for better project cost estimations and management.
   

Project Management and Project Delivery

• Support Business Transformation in / through project delivery.
• Ensure Group IT PMO and Computer System Validation (CSV) requirements are met.
• Lead RFP and Contracting activities and manage Service Integrator/s accordingly.
• Manage scope, schedule, budget, quality and risks.
• Manage project stakeholders, communication, change management and escalation.
• Manage project Teams: roles and responsibilities, training and performance.
• Manage project meetings, status calls, coordinate project activities and manage stakeholder expectations.
• Provide regular project status update including project progress to achieve project objectives.
• Optimally utilise project management and other software tools.
• Facilitate sign-off for phase, gate and project completion deliverables.
• Manage Service Introduction, document project lessons learned and obtain project closure sign-off.
• Coordinate the publication, review and sign-off of major Project Management deliverables
• Manage stakeholder expectations and participate in internal communications activities to inform stakeholders of progress and issues.
• Collect, consolidate and analyse project data to support effective decision making.
• Manage change requests and new project request processes.
   

Portfolio Management Office – Supporting Activities

• Assist in reviewing and enhancing the Aspen Integrated Methodology (AIM), where appropriate;
• Enhance Project Execution and Reporting for Finance management and Business Benefits;
• Provide guidance during project set-up of projects that are Group IT owned – high cost, strategic or high risk projects;
• Anticipate / deduct early warning signs in projects that are headed for trouble and report this to PMO Services Manager;
• Facilitate remedies for projects that exhibit shortcomings / face challenges;
• Audit projects that are perceived to be “in trouble” and share findings with PMO Services Manager;
• Prepare reports that support PMO reporting requirements;
• Enhance PMO templates, checklists and trackers, where appropriate;
• Provide coaching, mentoring, training and oversight to project resources;
• Harvest (and package) project assets for re-use;
• Coordinate communication across projects;
• Maintain the Risk Log, Assumption Log, Issue Log, Dependency Log and Decision Log for administered projects
• Manage program/project level lessons learned repository and attend Post Project Review meetings to identify key areas of improvement
• Continually evaluate and evolve the PMO business function
• Ensure that the appropriate project benefits are identified, quantified and realised
• Create an organisational culture of project management, programme management and portfolio management
• Create efficiencies to drive organisational success
   

LEARNING AND GROWTH
Resolve Resource issues

• Project team performance issues are accurately identified and action is instituted.
• Potential conflict is resolved according to Aspen guidelines.
• Corrective action is taken according to the Aspen and PMO guidelines, in cases of poor performance.
   

Identify development / training needs of self and project teams.
 

• Team performance is monitored against standards and regular feedback is provided.
• Individual goals are developed and aligned to Project goals that are clearly defined as per project requirements.
• Performance discussions are held regularly to identify learning requirements.
• Develop and implement communications, learning and development plans

QUALIFICATIONS & EXPERIENCE:

• Bachelor’s degree in Business Administration, Management Information Systems, or related discipline, or equivalent work experience in a related field;
• 5 – 10 years’ experience in Project Management
• 5 – 10 years’ experience in the IT environment
• Formal Project Management Certification backed by hands on Project Management and Portfolio Management Office experience;
• In-depth experience and demonstrated ability to manage Project Business Cases and Project Finances;
• Experience in auditing projects and delivering projects within a Computer Systems Validation (CSV) context preferred;
• Executive and Operational level communication skills - written and oral;
• Ability to collaborate with and appropriately influence peers, end users, management, and external service providers.
   

SKILLS:
 

• Ability to grasp the big picture and guide aligned delivery at an operational level;
• Exceptional organisational skills amidst changing priorities;
• Team building and creation of shared objective;
• Capable of handling/co-ordinating multiple tasks and deadlines;
• Set, observe, and re-evaluate project priorities frequently;
• Possess domain expertise in project management as applied to a particular field;
  A natural communicator and collaborator.
   

ATTRIBUTES:

• A natural aversion towards non value adding red tape and controls
• An innovator in the area of project management;
• Leadership;
• Integrity;
• Quality orientation;
• Attention to detail;
• Process driven;
• Analytical;
• Proactive;
• Self-starter;
• Starter-finisher;
• Initiative;
• Cool under pressure;
• Adds value.
   

ASPEN COMPETENCIES:

• Business - Performance Driven; Create the Future
• People – Communicate Effectively; Lead & Influence others
• Self – Take Action with integrity