Project / Production Coordinator - JHB at The Church of Jesus Christ of Latter-day Saints

RESPONSIBILITIES

Pre-Production and Production

• Working as the Production and Content Manager’s assistant.
• Under the direction of the Manager, develop production schedules and set up all the support elements for filming and/or audio recording.
• Preparing, updating and distributing crew lists and progress reports.
• Distribution of script revisions and/or changes to all relevant stakeholders timeously.
• Preparing and distribution of call sheets for production crew, organizing rental equipment, supplies, sourcing location agreement paperwork, coordinate transport and accommodation requirements if and when required.
• Ensuring the correct cameras, lenses, audio, lighting, batteries, SD cards, SSD and other production items as needed have been ordered for each production set.
• On set; be a production runner as needed.
• Coordinate catering to feed the cast, crew and creative team.
• Ensure the wrap-up is done correctly and a return of all accounted inventory is complete.
• Coordinate each stakeholder’s role during post-production.
• Ensure that all release forms, location permits, bills, schedules, insurance forms and any other legal documents have been completed and uploaded on the relevant systems.
• Track spending and writing expense reports.
• Coordinate payments to all vendors.
• Handling confidential information and being discreet. 

Project work

• Record new projects in Workfront and other systems including project scope, budget & schedule.
• Tracking and Monitoring the flow of projects, monitor the assignments and ensure projects are on track with agreed timelines.
• Coordinate the different touch-points on all projects and provide reports to the Production and Content Manager. 
•  Ability to work in a cross-functional team including media developers, designers, translators, other departments and production crews.
• Administrative work

Data capturing of all projects including the following:-

• Accurately capture each and every project’s detail from inception to completion.
• Upload all the paperwork (release forms, insurance, location, invoices) for each and every project on the relevant systems.
• Capture all the invoices and load them on IAN for payment.
• Attend project related meetings with Production and Content Manager and capture minutes for each and every project.

QUALIFICATIONS

• Must hold a current / valid Temple recommend and /or be worthy to possess one.
• Bachelor's Degree in Communications, Graphic Design, Multimedia, Business Administration or a related field with at least 4-6 years of professional experience, or equivalent combination of education and experience.
• Excellent organizational skills, with ability to focus on detail.
• Experience with audiovisual media formats and production preferred.
• Knowledge and experience of working in production, media or design industries preferred.
• Excellent Communication skills.
• Being able to work in a team and collaborative environment.
• Be a team player and also be receptive and humble when receiving counsel.
• The ability to be patient whilst working in a fast-paced environment with very tight deadlines and ability to show calm under pressure.
• The ability to be flexible and able to multi-task: - plans, needs and priorities can change rapidly when working in production. 
• Be able to quickly adjust plans to address new information and requests.
• The ability to do extensive data capturing including spending large amounts of time behind a computer.