Projects Assistant at Holler Trade

Job Description

Assisting the projects department with all administrative functions needed to meet the operational requirements of Holler Trade and its Projects.

• Process order enquiries from customers as forwarded by management and follow agreed purchasing procedures.
• After receipt of order confirmation, place orders with various suppliers, and submit payment requests via Teams and the Buying channel.  Schedule delivery / collections via the same channel for warehouse notification.
• Send an authorised purchase order to supplier to confirm the order and POP (proof of payment) once payment has been made.
• Ensure timeous delivery or collection from supplier according to priority set for scheduled delivery trucks.
• Follow up on undelivered goods of your purchase orders.
• Schedule returns with supplier of incorrect or defective goods.
• Load new suppliers on ERP system ensuring compliance to company processes and POPI regulations / requirements.
• Assist Snr Projects Buyer with compiling project contracts.
• Any other duties required by the Snr Projects Buyer.

Qualifications

• Matric
• Driver's license, own vehicle

Additional Information

SKILLS REQUIRED:

• 2 years’ experience in a similar role
• Above average computer literacy, especially MS Office packages, i.e. Office 365, Teams, Excel and Word
• Any Administrative or Excel qualification would be highly beneficial
• Previous experience with projects, procurement/buying and the hospitality industry would be advantageous
• Ability to analyse facts / situations and make sound decisions
• Customer interface and conflict management skills
• Highly skilled at building and maintaining effective and productive relationships with key stakeholders and suppliers
• Strong communication, interpersonal and influencing skills
• Analytical, numerically astute with strong proven problem identification and solution abilities
• Results orientated with the ability to plan and deliver against project deadlines
• Commercially and financially aware
• Keen attention to detail and accuracy
• Strong oral and written communication skills (English)
• Attention to detail
• Strong Time Management skills
• Teamwork