Property And Contracts Manager - Corporate Services at Intercare Group South Africa

CRITICAL OUTPUTS

• Load new Lease Agreements and Renewal Lease Agreements on the MDA system.
• Terminate Tenant agreements expiring on the MDA system and ensuring charges are stopped.
• Maintain accurate information on the MDA system, including tenant, property, owner, and supplier/landlord related.
• Oversee efficient flow of documentation between the Tenant Committee, Practice Manager, Tenant, and Facilities department through continuous communication and follow-up.
• Any ad-hoc duties as and when required.
• Assist with queries and presenting of information to Management upon request.
• Attorney liaison with regards to tenants or landlord issues.
• Reconciliation of Landlord Accounts and Tenant Accounts.
• Check calculation of Rent Quotations for potential new tenants.
• Oversee negotiation of lease agreements with new potential tenants and ensuring tenants are set up in the new premises.
• Report maintenance issues to Landlords and ensure resolution.
• Ensure contract adherence with regards to all tenant contracts.
• Proactively manage contract expirations and commence the renewal and cancellation process in time.
• Review rental contracts and ensure compliance with the organisations’ standard terms and conditions.
• Ensure all tenant statements/invoices are finalised and sent out
• Check the capturing and calculation of all variables & utility charges
• Implement controls for accurate billing, including sending Tenant Statements and Rent Rolls to Practice Managers, Finance, and Operations.
• Ensure alignment of MDA account mappings with Finance/Accpac, handle account changes, assist with queries, and facilitate timely tenant deposit refunds.
• Obtain approval for bad debt write-offs, update MDA system accordingly, and manage landlord/supplier invoices.
• Address and communicate effectively with landlords regarding charges.
• Establish strong relationships with internal and external customers.
• Lead monthly Lease Management meetings, review meeting minutes, and address queries professionally.
• Participate in monthly Business Review meetings.

REQUIREMENTS

• Relevant BCom degree or related qualification.
• At least 4 - 5 years proven experience in contracts and property management.
• Excellent problem-solving skills and attention to details.
• Strong written and verbal communication skills.
• Drivers License and own reliable vehicle.
• Ad Hoc travel required attending meetings with potential tenants and current tenants.