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Reporting directly to the Purchasing supervisor/Assistant Director of Finance, the successful incumbent will take full responsibility for the day-to-day running of the Purchasing Department. Be familiar with the Purchasing Processes and procedures throughout the Hotel, recommend good practices and implement measures to reduce cost.
Required Experience & Qualifications
Minimum of 2 years’ experience in a Purchasing, Cost Control or related position
Certificate in Purchasing Management, Stock Control or related certification would be an advantage
Matric or equivalent certificate
Previous knowledge of Purchasing, Cost Control, Stores or Inventory control in a similar environment
Strong numeracy skills and must be able to apply mathematical operations to day to day Purchasing activities
Previous experience on Birchstreet would be an advantage
Flexible working hours
Be prepared to perform other duties within the department
Team focused
Microsoft Word & Excel an essential to have
Excellent communication skills, people’s person
Knowledge of BBBEE
Loading of Vendor Applications through PeopleSoft
Maintaining up to date supplier information through PeopleSoft
Key Responsibilities
Responsible for the day-to-day Purchasing activities, including ordering and expediting of orders
Requesting Quotations from Vendors
Liaising with all operational units within the hotel regarding their purchasing requirements
Conducting Quarterly Food market Surveys, ensuring best price purchase from suppliers
Monitoring and tracking of all Purchasing activities
Follow up an evaluation of the buying process
Supplier assessment and evaluation in terms of price, quality and delivery reliability per Supplier
Responsible for Purchasing System maintenance on Birchstreet
Verifying that the Purchasing processes, policies and procedures are being adhered to
Calculate figures for food inventories, orders, and costs
Maintain clear and organized records to ensure all reports and invoices are filed and stored properly.
Conduct inventory audits to determine inventory levels and needs.
Fulfil requisition forms for inventory and supplies on Birchstreet.
Notify manager/supervisor of low stock levels and liaise directly with storemen to place out of stock items through Birchstreet
Verify and track received inventory and complete inventory reports and logs.
Reconcile shipping invoices and receiving reports to ensure count accuracy.
Monitor PAR levels for all food items to ensure proper levels.
Follow-ups to be conducted on all overdue open PO’s
Month end duties: Assisting with counts or verifications, capex reconciliation, surprise cash audits.
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