Purchasing Supervisor (Direct Purchases) REF: PURCHSUPERVISOR-JW385EX/2024 at Johannesburg Water

PURPOSE

Uninterrupted and cost-efficient provision of goods and services by means of supply in terms of requests for quotations as per the Supply Chain Management Policy, standard operating procedures, and legal framework.

KEY RESPONSIBILITIES

• Ensure compliance to supply chain policy, MMFA, PPPFA and procedure provisions and other relevant Regulations. Ensure that subordinates are thoroughly conversant with the Policy requirements. Participate in workforce planning and ensure function is suitably staffed to meet strategic functional objectives.
• Supervise and monitor daily activities of staff and ensure that all MRP and requisitions workflows are processed timeously. Conduct regular staff meetings Implement and manage performance management process. Participate in recruitment and selection of candidates in consultation with Human Resources.
• Manage the Labour Relations matters as per the Company’s HR policies and procedures. Monitor the supplier compliance by identifying poorly performing suppliers and inform the supplier and accreditation section and Non- Tender Manager.
• Ensure that subordinates and End Users use the suppliers that are listed on the Central Supplier Database.  Ensure that the appointed supplier’s compliance status is in order. Attend meetings with suppliers to address non- compliance issues. Encourage End Users to report non-performing suppliers.
• Attend scheduled workshops with suppliers to promote customer-supplier relationship and compliance to Johannesburg Water requirements.
• Ensure that Purchase orders are executed within the stipulated days upon receipt of released requisitions with proper documentation.
• Review requisitions received on the officer’s workflow, processed and unprocessed requisitions (per department and in total). Monitor purchase orders generated and unfulfilled orders per department.
• Ensure that there is timeous replenishment of inventory as and when required for various depots to avoid material stock outs.
• Oversee expedition of purchase orders. Monitor MRP system for each Purchasing Officer.
• Review and approve Purchase orders as per delegated amount
• Ensure that buyers provide continuous feedback to the suppliers on awarded Purchase Orders.
• Monitor repetitive purchases and report to Non-Tender Manager.
• Liaise with user departments and provide advises and assistance on Supply Chain Management policies and procedures.
• Conduct regular meetings with clients to promote communication and ongoing collaboration as directed by the Non-Tender Manager.
• Ensure quality, costs and service standards are maintained
• Adhere to Departmental Service level Agreement and turnaround time.
• Compile, consolidate and submit weekly, monthly, and quarterly and ad hoc reports to the Non-Tender Manager.
• Provide information to the manager for incorporation in monthly, quarterly reports for Exco and board.
• Ensure all documentation are filed. Adhere to company’s record management policy.

JOB REQUIREMENTS

Essential qualifications and experience:

• Diploma in Procurement/ Supply Chain Management/Logistics/Finance (NQF 6).
• 4 years’ experience in Supply Chain Management environment with specific experience in Purchasing Practices.
• 1 year experience at supervisory level
• SAP knowledge in Material Management
• Conversant with Supply Chain Regulations
• Valid Driver’s licence