Pursuit & Proposal Compliance Administrator at KPMG South Africa

Description of the role and purpose of the job:

• Are you a natural organiser with a passion for business and an interest in Risk and Compliance? We have a great opportunity for a proactive Compliance Administrator to join our dynamic and thriving Pursuit & Proposals team.

What your day might look like

• You will be responsible for providing a high level of administrative support to the Pursuit & Proposals team including document management and archiving processes. You will work with the team to create processes and systems that support the administration of the function, ensure accurate records are maintained and critical timeframes are adhered to. You will also collate information, complete bid documents and quality check that ALL compliance docs attached to proposals are fully compliant with legal and regulatory requirements and best risk / compliance practice. You will encourage a positive compliance culture through close personal engagement with Partners and Associate whilst keeping the team abreast of key regulatory developments and industry standards.

Key responsibilities:

• Read requests for proposal support and thoroughly scan RFQs and RFP documents for compliance requirements.
• Complete tender documents and collate required supporting documents
•  Quality check all compliance docs to ensure they are fully compliant with legal and regulatory requirements and best risk / compliance practice
•  Update and maintain the internal compliance portal
•  Create processes and internal comms campaigns to encourage a positive compliance culture within the firm
•  Compile compliance reports and supply updated stats when required
•  peruse the APMP website and other platforms to research on leading technologies to support compliance processes
•  administratively support any PoC projects by liaising with ITS, Risk and all key stakeholders to update on progress whilst processing invoices and checking project plans as required
• build relationships within the Clients & Markets team and offer support across the sales & marketing services when there is capacity

Skills and attributes required for the role:

Skills: 

• Fluent in written and spoken English 
• Excellent communication skills and ability to effectively communicate at all levels within a professional services organisation 
• Excellent time management skills  
• Detail and quality driven 
• Analytical and problem solving 
• Computer literate with Microsoft Excel and Word proficiency
• NFQ Level 5 in a business or marketing related qualification  
• 1 to 2 years of administrative experience in a business would be advantageous 
• Experience in a compliance or risk focused business would be advantageous

Personal attributes: 

• Confident and professional approach to self and work 
• Highly detail oriented and analytical
• Interest in business and a desire to learn within a professional services organisation
• Enthusiastic with a “can do” attitude  
• An understanding of/ interest in customer service 
• Should be a team player but be able to work independently when required. 
• Must be able to work under pressure and be deadline driven 
• An affinity with administrative tasks
• Strong personal values that can resonate with integrity, excellence, courage, together and for better.

Minimum requirements to apply for the role (including qualifications and experience):

• Grade 12 essential  
• Tertiary qualification level NQF 5