Receptionist / Administrator at Unique Personnel

Job Description    
Key Tasks and Responsibilities

• Answering the phones and putting calls through to the relevant departments, and/or assisting with first line response to ensure prospective customers are not left frustrated with engagement.
• Taking messages and ensuring relevant people receive the message expeditiously.
• Ordering of stationary and relevant products as approved by Facilities Manager.
• Sending staff birthday messages as per the birthday schedule.
• Providing tea and coffee for visitors.
• Ensuring all visitors report to reception and do not enter the factory without permission or anti-static coats
• Supply relevant paperwork for interviews
• Notify management of visitor arrival for scheduled meetings
• General overseeing of housekeeping of reception area and Main boardroom, and in particular ensuring boardroom is “made ready” post use.
• Managing Dispatch area and liaising with Driver/KAM’s to advise what stock is ready for delivery the following day.
• Interacts & works with Customers (management level), suppliers (management level), personnel, co-workers, other branches (e.g., Admin etc) Personal Qualities
• Integrity
• Honesty
• Loyalty
• Dedication and willingness to learn
• Reliability Value systems and culture
• Attention to detail
• Working as part of a team and individually
• Use Initiative
• Professional presentation of self
• Collaboration focused i.e., building relationships with staff, suppliers, and customers Abilities 
• Confidence in dealing and building relationships on all levels.
• Excellent written and oral communication skills.
• High level of accuracy and attention to detail.
• Well organised with strength in prioritising.
• Flexible attitude to achieve results.
• Calm under pressure.

Inherent Requirements    

• Minimum 2 year previous experience in Reception and Administrative positions
• Hardworking attitude
• Fit and healthy demeanor
• Ability to work hours and adapt to the ever-changing work environment.
• Trustworthy and reliable
• Clear and confident voice
• Ability to work under pressure