Receptionist at Company Partners (Pty) Ltd

Job Description
Some of the Key Activities & Responsibilities which can be expected:

• Receiving visitors at the front desk by greeting, welcoming, directing and announcing them appropriately;
• Answering screening and forwarding incoming phone calls;
• Manage Company WhatsApp communication to clients;
• Utilize Talk to assistance and loading of new clients on the system;
• Receive, sort and distribute daily mail/deliveries;
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures);
• Provide basic and accurate information in-person and via phone/email;
• Update calendars and schedule meetings;
• Act as Reception standby and relief, as required;
• Continuously replenish own knowledge of industry, products and field;
• Ensure regular backups are performed to ensure data preservation;
• Maintain internal databases;
• Prepare regular reports and presentations;
• Organize, store and print company documents as needed;
• Promote and sell products / services using solid and accurate arguments / product
• information to existing and prospective customers;
• Establish, develop and maintain positive business and customer relationships;
• Performing cold calls if and when required;
• Continuously improve through feedback;
• Always put the team first by assisting others when required.

Qualifications
So what skills and experience are we looking for?

• Proven experience as an Administrator / Receptionist or relevant role;
• Familiarity with office equipment, including printers and fax machines;
• Knowledge of office policies and procedures;
• Experience with office management tools (MS Office software, in particular);
• Strong Administrative abilities
• Excellent health
• Experience in the industry will be advantageous
• A minimum of Grade 12, a tertiary qualification would be advantageous but not essential.
• Excellent communication skills and computer literate
• Presentable and professional
• Bilingual (At least two of South African official languages, with English being the primary language medium due to our clients requirements)
• Focussed on building long term relationships
• Driver’s license and a reliable vehicle to get you from point A to B will be added benefit.