Receptionist at eMedia Investments

Reception Duties  

• Answering the Switchboard professionally, pleasantly and transferring of calls to the relevant person/s
• Taking messages and relaying these to the relevant person
• Greeting and welcoming clients in a pleasant and professional manner.
• Assisting clients with information if and when required and/or directing them to relevant person/s
• Receiving deliveries and ensuring that it goes to the correct person
• Managing the booking schedules of the Meeting Rooms / Boardrooms.

Office Administration

• Generating Purchase Orders (PO’s) as required
• Ensuring that Invoices and PO’s are complete, including all necessary detail, are signed and sent through to the Accounts Department for processing.
• Assisting Drivers / Generator Operators with monthly Claim Sheets.
• Monitoring stock levels and overseeing the purchases of stationery, monthly office groceries, bottled water, etc.
• Assisting with / Arranging lunches, meals, refreshments for meetings and company gatherings.
• Assisting the Operations Manager with any ad hoc responsibilities as requested, including formulating spreadsheets and presentations.

Requirements

Qualifications

• National Senior Certificate - Essential
• National Diploma - Office Management / Similar - Recommended 

Experience

• Reception / Office Administration - 2 year - Essential