Receptionist & Office Administrator - Gauteng (65520) at Ntice Sourcing Solutions

Job Description

• A leading South African Healthcare Company has a vacant position for a Receptionist / Office Administrator based in Gauteng (Kempton Park).
• The role supports the business by ensuring the efficient management of front-office operations and administrative functions while maintaining a professional and welcoming environment for clients, suppliers, and staff.

Overview of the role:

• The Receptionist / Office Administrator is responsible for managing the reception area, handling incoming communications, coordinating administrative duties, and providing support to various departments to ensure smooth day-to-day operations.

Key Responsibilities: (Including, but not limited to:)

• Professionally receive and welcome visitors, clients, and suppliers
• Manage the company switchboard and direct calls appropriately
• Handle incoming and outgoing correspondence, courier services, and deliveries
• Maintain an organized and professional reception area at all times
• Schedule meetings and assist with meeting room bookings and preparations
• Perform general administrative duties including filing, scanning, photocopying, and document management
• Assist with ordering and maintaining office supplies and stationery
• Support various departments with administrative and coordination tasks
• Capture and maintain accurate records and databases
• Ensure all company documentation is handled confidentially and securely
• Coordinate and support office-related events and activities when required
• Ensure compliance with company policies and procedures
• Maintain effective communication with internal and external stakeholders
• Provide general office support to management and staff

Required Skills and Competencies:

• Effective verbal, written, and interpersonal communication skills
• Professional telephone etiquette and customer service orientation
• Strong organizational and multitasking abilities
• Ability to work independently and under pressure
• High level of professionalism and attention to detail
• Time management and problem-solving skills
• Ability to maintain confidentiality and professionalism at all times
• Willingness to adapt to changing priorities and business requirements

Core Competencies:

• Customer Service Excellence
• Administrative Coordination
• Communication Skills
• Time Management
• Attention to Detail
• Professionalism and Reliability
• Team Collaboration

Personal and Educational Specifications:

• Matric / Grade 12 is mandatory
• A minimum of 3-5 years' experience in a receptionist or administrative role
• Computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint)
• Excellent verbal and written communication skills
• Ability to manage multiple tasks and meet deadlines effectively
• Strong administrative and record-keeping capabilities
• Professional appearance and conduct
• Team player willing to provide support across departments when required

Remuneration:

• Market-related remuneration package