Receptionist – SANCCOB Cape Town at SANCCOB

Responsibilities

• Manage the switchboard and reception area so that it is welcoming, neat, and professional at all times. 
• Secretarial duties including the welcoming of guests, preparing for meetings, and taking minutes of meetings, if required.  
• Maintain and replenish office stock such as stationery, bathroom, and general supplies. 
• Maintain an up-to-date drafted admin folder of first responders, staff contact list, “how to manual” and extension list.  
• Assist with staff signing internal policy documents when required.
• Assist with shop sales if required.  
• Assist with administration, filing, fundraising and ad-hoc duties. 

Supporting the Procurement and Inventory officer as directed by the Accountant

• Receiving of deliveries, stock takes, inventory variance reports. 
• Placing of orders, price checks, obtaining discounts and quotes 
• Receiving invoices and supporting documents
• Ensure that all volunteers and interns meet SANCCOB’s driving requirements.
• Assist with basic bookkeeping duties including but not limited to receiving supplier statements and petty cash admin/control.

Assisting with management of the vehicle fleet and usage

• Managing the vehicle usage according to a pre-determined budget.
• Coordinate volunteer drivers for collections. 
• Conduct weekly vehicle inspections and ensure that all company vehicles are well maintained. 
• Ensure that SANCCOB Gqeberha personnel and colony personnel submit vehicle checks.

Requirements

• Matric qualification: a tertiary qualification will be an added advantage.
• Minimum 5 years of working experience in reception or similar position.
• Valid Code 8 Drivers license
• South African citizen or valid work permit/residency
• Clear credit and criminal record (non-negotiable)