Receptionist at SMEC

Primary Position Purpose

• The Receptionist will assist with administration support and queries for the Kimberley office and professional front of house contact for visitors and callers and directs them to where they need to be.
• The Receptionist will also provide administrative support to the Kimberley office in respect of general administrative duties such as front office management, general administration, diary management, travel arrangements, bid documentation, minutes of meeting etc.

Key Responsibilities
With a minimum of 2 years of experience in an office environment, the key responsibilities are:

Reception:

• Managing the company’s lobby area and controlling the reception area
• Welcoming of clients and visitors and providing administrative support to them
• Ensuring completion of paperwork, sign-in and security procedures

Post collection & distribution

• Handling special administrative projects as well as overflow of work from department
• Answering & screening incoming calls and supplying information to callers, relaying messages and announcing visitors 
• Assisting with updating the company’s approved suppliers file (BEE Certificates)
• Boardroom bookings and arranging relevant catering
• Coordinating drivers on a daily basis
• Ordering of beverages and cleaning materials
• Responsible for all courier related duties

Office Administration:

• Filing
• Typing of Minutes
• Typing of Letters
• Archiving
• Stationery
• Financial management (petty cash, invoices, timesheets, sundries, accounts receivable)

General Assistance to all Project Managers:

• Communications handling (telephone calls, emails, letters, faxes etc. for Admin team when required)
• Planning and coordinating meetings, minute taking
• Document and report formatting

The successful incumbent shall be assertive, proactive, responsible a team player and self-motivated.

Recommended Qualifications, Skills and Experience Required

• Grade 12
• Diploma in Office Management or technical training
• A minimum of 2-years’ experience in an office environment
• Knowledge of company policies and procedures
• Communication skills (written and verbal)
• Computer literacy
• Interpersonal skills
• Ability to deal with clients on a daily basis

Closing Date: Wednesday, 04 March 2020