Registry Clerk at Gauteng Department of Roads and Transport

Requirements :

• A grade 12 certificate or equivalent. No experience required.
• Competencies: Job Knowledge, Communication, Interpersonal relations, Flexibility and teamwork. Skills required computer, planning and organizing, good verbal and written communication skills.

Duties :

• Provide registry counter services by attending to clients, handling telephonic and other enquiries received. Receive and register hand delivered mail/files. Handle incoming and outgoing correspondence by receiving all mail, sorting, registering and dispatching mails and distribute notices on registry issues.
• Render an effective filing and record management services by opening and closing files according to record classification system. Filing/storing, tracing (electronically/manually) and retrieval of documents and files and complete index cards for all files.
• Operate office machines in relation to the registry functions by opening and maintaining Franking machine register. Frank post, record money and update register on a daily basis.
• Undertake spot checks on post to ensure no private post is included. Lock post in postbag for messengers to deliver to Post Office. Open & maintain remittance register.
• Record all valuable articles as prescribed in the remittance register. Registry Clerk Production by handing delivers and signing over remittances to finance. Send wrong remittances back to sender via registered post and record reference number in register. Keep daily record of number of letters franked.
• Process documents for archiving and/ disposal by electronic scanning of files, sorting and packaging files for archives and distribution, compiling list of documents to be archived and submit to the supervisor and keeping records for archived documents.