Registry Clerk: HR Registry at Western Cape Education Department (WCED)

REQUIREMENTS :

• National Senior Certificate, or equivalent. Knowledge of Organisation and structure of WCED/Head Office, Boundaries of the Head Office/EMDC, Guidelines and policies of WCED, Archives Act and related Treasury Instructions and Regulations governing Registry, Knowledge of and ability to handle cheques.

DUTIES :

• The classification of records in accordance with a system that best serve the needs of the Department. The proper maintenance and application of an approved filing system; The proper filing of records. Receipt and flow of documentation internally and externally: The receipt and opening of mail; The sorting of mail;
• The distribution of cheques, salary advices, FMS statements and recording thereof; Franking of mail; Make files available on request; Tracing / locating of files, Pending of files, Dispatching of outgoing mail. Store and maintain records as well as the disposal of closed records: The safekeeping of records, obtain authorisation to dispose or transfer records; Control access to records.