Registry Clerk: Records & Knowledge Management at Limpopo Provincial Treasury

REQUIREMENTS :

• Grade 12 / Matric / An NQF level 4 as recognised by SAQA. 

DUTIES :

• Provide clerical support to Human Records Management. Opening and closing of files. Giving folio numbers to all documents / correspondence received in the registry. Listing all Human Resource Records which are ready for disposal. Implementation of minimum information required in all Human resource records. Redressing of all worn out files and replacement of new jackets. Filling of personnel and other related documents. Maintenance of registers. Ensure safekeeping of personal records.
• Render Archive services. Maintenance of the staff filling / records classification systems. Quarterly audit of all active documents and files. Provide any other administrative support to the office. Provide support on facilitation of compliance of information and security. Ensure compliance to management of information and security and promotion of access to information. Ensure compliance to management of National Minimum Information Requirements are complied. Ensure compliance to records classification requirement. Provide support on coordination of personal files. Safekeeping of personal files. Maintenance of stall file plan. Maintenance of schedule of records management manuals.
• Process documents for archiving and disposal. Listing of records that are due for disposal. Listing of records that need to be transferred both to the Provincial Archives and mini departmental archives. Compile list of documents to be archived and submit to the supervisor. Listing of all applications for employment that need to be disposed. Provide reproduction services on Human Resource Records. Attend to clients. Handl telephonic and other enquiries received. Electronic scanning of files. Sort and package files for archived and distribution. Keep records for archived documents. Complete index cards for all files.