The DOD has a number of Services and Divisions: the Services are the SA Army, SA Air Force, SA Navy and SA Military Health Service. There are also a number of Divisions responsible for HR, Supply Chain Management, Finances and Command and Management Information Systems (CMIS).
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Grade 12 (NQF Level 4) or equivalent with minimum of three (3) years experience in Record Management.
DUTIES :
Supervise the registry section personnel and the workload. Maintaining of proper record management guidelines, procedures and practices to support DOD record-keeping requirements.
Identify and review all current recordkeeping and records management procedures. Continuous review of record management procedures. The management of Records Classification Systems (i.e. DOD Correspondence File Plan, record retention schedules).
Ensure proper maintenance of documents as per the records classification systems. Answer enquiries with the correct use of file references. Ensure all administrative tasks with the maintenance of the records classification is done according to the current record management systems.
Manage, report and inform all relevant stakeholders about the status of the registry section. Attend meetings with stakeholders and report to the director of the section. Ensure that the electronic version and the paper-based version of the records classification systems are always synchronized.
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