Residence Coordinator at MindMatch Consulting (Pty) Ltd

About the job

• My client is looking for a Residence Coordinator to join their team and be responsible for the buildings that they let out to tenants.
• The suitable incumbent must be flexi with their time and be able to work in either town or Parow.
• Own car and a valid driver's license is essential
• The suitable incumbent should also be available to work on Saturdays and Sundays.
• Sound building and facilities knowledge is a requirement for this role

Duties & Responsibilities:

• Check in every morning with Management via email.

Daily Meetings:

• Maintenance assistant
• Security
• Cleaners
• Forward all claim reportsto Management.
• Daily to do lists
• Reconcile Petty Cash daily.
• Send all job cards to the Management.
• Keep Staff Time Registers
• Respond to all emails& phone calls within 12 hours.
• Refer all necessary correspondence to Management.
• Ensure correct signage in all common areas.
• Refer all NSFAS bursary matters to Management.
• Keep Notice Boards updated.
• Arrange Monthly Student (RSA/House Committee) meetings.
• cc Management in on all correspondence with universities.

End of Month Functions

Send all paperwork to Management:

• Petty Cash
• Pest Control
• Laundry Recon
• Updated Furniture List
• Lift Service
• Maintenance 
• Prepare Checklists: Reports with photos attached.
• Send the Weekly Maintenance list to Managementby 14:00pm Thursdays.
• Report urgent maintenance issues to Le-Anne
• Control and manage Head of Maintenance
• Marketing and Holiday Accommodation
• Refer all queries on Holiday.
• Accommodation to Management
• Ensure all Holiday Accommodation documentation is in order.
• Assist with yearly Student Development Program