Retail Administrator - EM South at adidas Group

PURPOSE & OVERALL RELEVANCE FOR THE ORGANIZATION

• The Retail Administrator supports Retail Excellence and Operations by managing vendors, coordinating procurement, handling reporting, and providing key administrative support across South African retail stores.

KEY RESPONSIBILITIES

Vendor & Service Provider Management

• Source and compare vendors, manage quotations, place orders, and coordinate deliveries.
• Oversee supplies (shopping bags, stationery, security items, labels, cleaning/security services).
• Maintain vendor lists and ensure stores receive only necessary stock.
• Notify vendors of store openings/closures.

Purchase Order (PO) Management

• Create POs for Retail Excellence, Operations, and Store Development.
• Monitor spend vs. PO values monthly.
• Align with Finance and service providers on payment processes.

Incentives & Payroll Support

• Collate and submit incentive files to REMCO/payroll.

Reporting

• Prepare and distribute daily, weekly, and monthly sales reports.
• Produce store visit packs, sales breakdowns, PJN reports, leave balance updates, and employee discount distributions.
• Ensure accurate reconciliation across LSC, SAP S4 Hana, DRS/BI.

Digital Tools & Device Administration

• Maintain and update administrative digital records and store devices (Linear Pro, SAM, Addpay, iPhone, POS/MPOS, VoIP, Image/Sound devices, cloud systems).

Events & Travel Coordination

• Coordinate quotes, bookings, logistics, and budgets for major company events (Road Shows, Cape Town Marathon, Otter Trail, UTCT, Black Friday, etc.).
• Arrange travel (flights, accommodation, transport, meals).

Uniform Management

• Administer uniform call‑offs and size curve compilation.

Communications Administration

• Maintain year calendars, design notice board backings, update Masterfile’s, organograms, and Yammer posts.

Senior Operations Support

• Support leadership with travel, claims, reporting, and diary management.

KEY RELATIONSHIPS

• Global and Market: Excellence EM
• Drive Vendor/Service provider working relationship.
• Part of the overall cluster DTC
• Cluster: DTC Retail Director, Retail Director Retail and Consumer Excellence, Senior Retail Operations Manager, Brand, HR, Payroll, Logistics & Finance, Retail District Managers, Retail Stores, Retail Excellence

KNOWLEDGE, SKILLS AND ABILITIES

• Passion and knowledge of sports
• Strong interpersonal skills (e.g. communication, negotiation)
• Ability to work within a team environment and under pressure
• Proven methodological skills (e.g. planning, analytical skills)
• Advanced MS Office (Excel, PowerPoint, Copilot and retail systems)
• Smartsheet, BI, and Grow platform proficiency.
• Strong attention to detail, structured and process‑driven.
• Excellent attention to detail
• Structured, process-orientated and at the same time approachable with strong and confident interpersonal skills.
• Experience with POs, vendors, reporting, and events/travel coordination

REQUISITE EDUCATION AND EXPERIENCE

• Business Administration or Retail Diploma
• Functional: minimum 3-4 years’ experience in administration
• Cross-functional experience ideally with administration / sales / finance
• Industry: sporting goods / retail / consumer goods
• Retail operations exposure highly preferred