Sales Assistant at Pavago

About the Role

• We’re hiring a Sales Assistant to support a fast-moving sales team by keeping everything organized, accurate, and moving forward.
• This is an execution-heavy, detail-driven role — you’re not selling, but you’re critical to making sales happen.
• You’ll manage CRM data, coordinate meetings, prepare proposals, and ensure sales reps have everything they need to close deals.
• If you’re organized, proactive, and thrive behind the scenes — this role is for you.

What You’ll Own
CRM Management (Core Focus)

• Maintain clean, accurate CRM data across:
• Salesforce
• HubSpot
• Zoho CRM
• Pipedrive
• Update leads, contacts, and opportunities daily
• Remove duplicates, fix missing fields, and maintain data hygiene
• Ensure pipeline visibility is always accurate

Scheduling & Sales Coordination

• Schedule calls, demos, and follow-ups across time zones
• Use tools like:
• Google Calendar
• Outlook
• Calendly
• Ensure sales reps are fully prepared before every meeting
• Coordinate internal prep sessions and follow-ups

Proposal & Document Support

• Draft, format, and proofread:
• Sales proposals
• Quotes
• Presentations
• Support RFP/RFI responses using templates
• Create polished materials using:
• Google Slides
• Microsoft PowerPoint
• Canva

Reporting & Sales Metrics

• Generate weekly/monthly reports:
• Pipeline activity
• Conversion rates
• Sales KPIs
• Maintain dashboards for leadership visibility
• Ensure reporting is accurate and on time

Communication & Follow-Ups

• Draft follow-up emails after meetings
• Send reminders, thank-you notes, and next steps
• Support inbound lead routing and initial responses

Cross-Team Coordination

• Work with:
• Marketing (lead flow & campaigns)
• Finance (contracts & approvals)
• Operations (order processing)
• Track handoffs to ensure nothing falls through the cracks

What Success Looks Like

• CRM is always clean, structured, and reliable
• Meetings are scheduled without friction or conflicts
• Sales reps are fully prepared before every call
• Reports are accurate and delivered on time
• No delays in proposals, follow-ups, or communication

What Makes You a Strong Fit

• Extremely organized and detail-oriented
• Strong written communicator (you’ll draft emails daily)
• Proactive — you fix issues before being asked
• Comfortable managing multiple priorities
• Enjoy supporting others and enabling success

Requirements (Must-Have)

• Experience
• 1–2 years in:
• Sales support
• Administrative roles
• Operations or coordination roles

Core Skills

• Hands-on experience with at least one CRM
• Strong scheduling and calendar management
• Proficiency in:
• Google Workspace or Microsoft Office
• Clear, professional written English

Nice to Have

• Experience creating proposals or sales decks
• Exposure to SDR/BDR workflows
• Experience in:
• B2B SaaS
• Marketing agencies
• Professional services
• Basic reporting skills (Excel, dashboards, pivot tables)

What a Typical Day Looks Like

• Update CRM data and clean pipeline records
• Schedule meetings and coordinate calendars
• Prepare proposals, decks, and documents
• Generate reports for sales leadership
• Send follow-ups and manage communication
• Coordinate across teams to keep deals moving

In short:

• You keep the sales engine organized, efficient, and moving forward.

Key Metrics (KPIs)

• CRM accuracy (no duplicates, complete records)
• On-time scheduling and meeting coordination
• Error-free proposals and documents
• Reporting accuracy and consistency
• Feedback from sales team on support quality