Sales & Marketing Coordinator at Accor Hotel

Job Description

A detail-oriented Sales and Marketing Coordinator to contribute to the achievement of sales and marketing targets by supporting Sales and Marketing Manager and coordinating sales site inspections. Supporting the Sales and Marketing department with administration duties. The Sales and Marketing Coordinator's responsibilities include supporting sales, coordinating with other departments, problem solving, handling administrative duties, budget tracker, Sales and client tracking, assisting the Sales Manager with rate contracts and tracking thereof.  Arranging extensive travel arrangement local and international for department.  Strong Admin skills required.  

Sales and Marketing Coordination: 

• Helping the Sales and Marketing managers to improve their productivity by contacting customers to arrange site inspections and ensuring all Managers have high-quality, up-to-date support material. 
• Handling urgent calls, emails, and messages when Director of sales and marketing is unavailable, answering customer queries, informing them of delays, issuing quotes, and scheduling and assisting with site inspection. 
• Following up on quotes and assisting with conversion. 
• Collaborating with other departments to ensure sales, marketing, queries, and events are handled efficiently. 
• Developing and maintaining online filing systems to maintain sales records, prepare reports, and provide financial information to the finance department. 
• Making the company's services as attractive to potential customers as possible. 
• Ensuring adherence to laws, regulations, and policies. 
• Innovate, implement and drive ACCOR local campaigns, events. 
• Distributing approval contracted rates, with client follow up and record or report keeping. 
• Assisting with any administration related functions.  
• Data & Report generating  
• Budget & accurate administrationAccorHotel 
• Rate contracting, reporting and documentation of data processing  

 Operational duties: 

• Maintain a thorough knowledge of the room locations, types of rooms, package plans and all hotel facilities 
• Conduct regular walk about and site inspections to familiarize with current hotel operational standards.  Report any concerns to the Sales Manager or Director of Sales and Marketing.  
• Be available to assist with site inspections for potential clients 
• Be available during busy periods to oversee events, which may be over weekends or late evening. 

Systems & Procedures: 

• Log and inform your Manager of any system problems. Suggest any improvements that could be made to improve existing systems and procedures 
• Follow policies and procedures outlined in the Accor Brand Standards Manual, Departmental Service Standards / Procedures Manual and Accor Policy Manuals 
• Complete all duties and ensure a concise hand over 
• Train and familiarize yourself with all Accor Sales and Marketing related training, especially the mandatory trainings that are required for your position.  

Guest service and Employee Relationships: 

• Always Recognize and greet the guests first 
• Respond to any reasonable tasks as assigned by superiors 
• Provide efficient, friendly, and professional service to all guests 
• Guest needs and requests are anticipated and acted upon immediately in an efficient manner. Requests outside area of authority are referred immediately to the appropriate personal and followed up on to ensure the Guest is ultimately satisfied 
• Lead by example when attending to guest requests.  Show efficiency in constantly striving to provide Total Customer Satisfaction 
• Take initiative to ensure that interactions with our customers (internal or external) are positive and productive, call the Manager on Duty if difficulties arise 
• Work together with trust so that colleagues and management meet the goals of the department/Hotel 
• Treat customers and colleagues from all cultural groups with respect, sensitivity, and transparency 
• Take every opportunity to be a “salesperson” by active selling of special promotions and facilities available within the Hotel 
• Implement the Accor values and Accor customer vision to ‘Offer the Best Service to Our Customers. 
• Colleagues and superiors of the hotel are always dealt with in a polite and helpful manner. Ensure good relationships are always kept with colleagues and superiors and report any personnel differences that may threaten the cohesion of the team and colleagues 
• Responsible for the acquisition and maintenance of all corporate/travel trade/leisure/government/niche/mice/international clients of the hotel, together with the Sales and Marketing Manager. 
• Listen to clients’ requirements and present appropriately to make a sale, negotiate the terms of an agreement and closing the sale 
• Cold call potential clients via telephone and emails and arrange meetings for new business 
• Regularly attend/host events where top clients and new clients are entertained  

Environmental and Social Responsibility: 

• Work closely with the hotel in participating where possible in community-based projects 
• Maintain awareness of new initiatives and the continuously growing social economic Program of the hotels  
• Assist with power and electricity usage by not having lights or any electrical appliance on that could be switched off when not in use 
• Participate and actively control all forms of waste and ensure accurate recycling of all glass, papers, plastics, aluminum, and steel form all areas to waste 
• Actively participate in all social development drives with local communities and initiatives 
• Actively participate in the food & beverage waste program of the Hotel 
• Reduce the use of paper by not printing unnecessarily and recycle used paper 
•  

Qualifications

Skills & Qualifications

• Minimum matric (Grade 12)  
• 2+ years of experience in marketing, sales coordination, or a similar role.
• Strong Administration skills
• Strong analytical and problem-solving skills.
• Excellent communication and organizational abilities.
• Ability to multitask and manage multiple projects simultaneously.