SCM Administrator at Laingsburg Local Municipality

REQUIREMENTS

• A relevant 3-year tertiary qualification, preferably in SCM / Logistics / Procurement or Finance
• Computer Literacy: MS Office proficiency
• Code B driver’s license
• Municipal Minimum Competency for Supply Chain Management qualification or to be compliant in 18 months of appointment
• 2 - 5 years relevant experience.

KEY PERFORMANCE AREAS

• Maintain and update the contract register.
• Maintain and update all relevant SCM registers.
• Conduct performance evaluations for all contract-related payments.
• Manage the administration of the Bid Evaluation Committee.
• Lead tender evaluations and draft comprehensive tender evaluation reports.
• Reconcile bidding documents, including requisitions, purchase orders, and tax invoices, for submission to the expenditure department for payment processing.
• Responsible for the opening and accurate recording of bids and tenders.
• Ensure the submission and maintenance of all Declarations of Interest for Municipal Officials and Councillors.
• Review declarations of interest in accordance with SCM Regulation 46 and update the Declarations Register.
• Review declarations of gifts received in accordance with SCM Regulation 46 and update the Gifts Register.
• Monitor the lapsing of validity periods and prepare documentation for the approval of extensions of validity periods.
• Manage the procurement of goods and services below R300,000, ensuring strict compliance with Council policies regarding acquisition and demand management. This includes, but is not limited to, preparing quotation documents, recommending preferred suppliers, and capturing purchase orders.
• Collect and analyse data, assess user requirements, verify fund availability, and implement the annual procurement plan.
• Address all inquiries promptly and professionally, adhering to established customer service standards and objectives.
• Ensure all audit-related matters are addressed, and implement necessary remedial actions.