Jobs at Laingsburg Local Municipality

REQUIREMENTS

• A relevant 3-year tertiary qualification, preferably a National Diploma or BCom with financial accounting as a major subject
• 2-5 years relevant revenue experience
• Computer Literacy: MS Office package
• A valid Code B driver’s license

KEY PERFORMANCE AREAS

• Administer revenue enhancement and credit control policies and procedures in accordance with legislative requirements
• Implementing council’s credit control policy for overdue debtor’s accounts and perform credit control duties.
• Coordinating the recording and processing procedures of debt collection measures against services rendered.
• Manages and controls specific administrative procedures and sequences associated with debtors.
• Co-ordinates and controls tasks/activities associated with controlling personnel performance, productivity and discipline.
• Verifying monthly bank reconciliation and cash reconciliations through identifying and correcting discrepancies between cash book and bank statement.
• Analysing transactional recording (reports generated by the Consolidated Billing System), Debtors reports and summaries and processing adjustment to entries.
• Running system functionality to upload billing data to individual debtor account by using all segments of MSCOA
• Providing support with regards to the consolidation of Income transactional information to facilitate the production of Financial Statements.
• Preparing statistical reports depicting short to medium term cash flow trends inclusive of explanations to support specific deviations.
• Interacting with the internal/external auditors and makes available information, supporting documentation and proof of approval guiding specific recordings, adjustments and allocation of Account receivable transactions.
• Reconciling cash receipted and proceeding with the posting and balancing of General Ledger
• Generating reminder notifications for circulation to overdue debtors and/or communicating, calculating and establishing payment terms and conditions with defaulters.
• Generating Debtors Age Analysis reports and checks the status of accounts with a view to referring arrear/overdue accounts for further action.
• Preparing and/or approving correspondence and calculations of rates due on properties and buildings, forwarding to legal professionals to facilitate the preparation of specific contractual documentation.
• Attending to queries related to the calculations of penalties/interest on and providing explanations to clients
• Issuing rates certificates to support the transfer/sale agreement and providing payment terms and conditions.
• Providing guidelines/guidance to personnel on the application of procedures.
• Implementing remedial measures/corrective action to align performance and outputs against agreed standards.
• Appraising performance levels, setting objectives and measuring accomplishment or establishing reasons for non-conformance. Supervising the annual indigent verification and application processes. Supervising all prepaid related services in the Laingsburg Municipal area.
• Responsible for monthly, quarterly and yearly reporting to Provincial, National Government and Treasury.
• Monitor monthly, quarterly and yearly reporting on the different reporting mechanisms of the Budget |Processes.
• Supervising subordinates and meeting ser deadlines.
• Any other duties assigned by the Manager Financial Services

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REQUIREMENTS

• A relevant 3-year tertiary qualification, preferably in SCM / Logistics / Procurement or Finance
• Computer Literacy: MS Office proficiency
• Code B driver’s license
• Municipal Minimum Competency for Supply Chain Management qualification or to be compliant in 18 months of appointment
• 2 - 5 years relevant experience.

KEY PERFORMANCE AREAS

• Maintain and update the contract register.
• Maintain and update all relevant SCM registers.
• Conduct performance evaluations for all contract-related payments.
• Manage the administration of the Bid Evaluation Committee.
• Lead tender evaluations and draft comprehensive tender evaluation reports.
• Reconcile bidding documents, including requisitions, purchase orders, and tax invoices, for submission to the expenditure department for payment processing.
• Responsible for the opening and accurate recording of bids and tenders.
• Ensure the submission and maintenance of all Declarations of Interest for Municipal Officials and Councillors.
• Review declarations of interest in accordance with SCM Regulation 46 and update the Declarations Register.
• Review declarations of gifts received in accordance with SCM Regulation 46 and update the Gifts Register.
• Monitor the lapsing of validity periods and prepare documentation for the approval of extensions of validity periods.
• Manage the procurement of goods and services below R300,000, ensuring strict compliance with Council policies regarding acquisition and demand management. This includes, but is not limited to, preparing quotation documents, recommending preferred suppliers, and capturing purchase orders.
• Collect and analyse data, assess user requirements, verify fund availability, and implement the annual procurement plan.
• Address all inquiries promptly and professionally, adhering to established customer service standards and objectives.
• Ensure all audit-related matters are addressed, and implement necessary remedial actions.