SCM Officer at Housing Development Agency (HDA)

Key Performance Areas:

Order Management

• Daily management of procurement to pay process for all provinces.
• Receive and assess requisitions with the purpose of determining the procurement strategy to be used.
• Issue and place request for quotations in the relevant media and HDA website.
• Evaluate supplier offers in line with the Preferential Procurement Policy framework Act and the HDA. Supply Chain policies and procedures.
• Identify and analyse commodities with the objective of creating contracts.
• Expediting on outstanding orders.
• Compile monthly purchase order reports.
• Report on savings, cost reduction and avoidance.
• Keep all documents (Requisitions, quotations and orders) together for filing purposes.
• Provide support to HDA staff in the interpretation, implementation and procurement policy for purchases under R1 million.

RFX Management

• Place adverts in appropriate media for the required time period.
• Preparing, issuing of RFX documents.
• Receive and register RFX documents.
• In conjunction with user departments, evaluate supplier offers and recommend
• Provide guidance to the end users in terms of the RFX procedures.
• Confirm SLA’s are in place prior to formal appointment where applicable (i.e. services).
• Compile and prepare SCM report after evaluation of bids.

Vendor Management

• Coordinate the loading and updating of vendors into the Sage 300 system.
• Manage the rotation of vendors.
• Report on non-performance by vendors.
• Compile monthly report in terms of contracts, purchase orders and BBBEE spend.

Contract Maintenance

• Verify documents received against contract checklist.
• Follow-up on outstanding contracts and all relevant documentation.
• Report on contracts that are about to expire and action taken.
• Update contract register.
• Safekeeping ad filing of contracts.
• Draft standard contracts for approval.
• Loading of approved contracts on ACCPAC.

Bid Committees Administration

• Compile BAC packs after evaluation of BCA packs.
• Manage the timeous distribution of BAC packs.
• Reviewing the terms of reference for approval.
• Minutes taking at BSC if required.

Administration and Filing

• Assist with the updating of the HDA website with all adverts, calls for proposals and proposal awards.
• Monitor movement of contracts.

 Qualifications & Experience

• National Diploma in Purchasing / Logistics.
• 3 years SCM experience.
• Competent in MS Outlook, Excel intermediate, PowerPoint intermediate and Word intermediate
• Competent at ACCPAC
• Good communication, analytical and administrative skills.
• Knowledge of PFMA, PPPFA and National Treasury Regulations, Broad Based Black Economic Empowerment (BBBEE).