Active Jobs at Housing Development Agency (HDA)

Key Performance Areas:

Project Planning and Design

• Carry out technical and feasibility studies and draw up blueprints that satisfy technical specifications of projects.
• Analyze survey reports, maps, drawings, blueprints, aerial photography, and other topographical or geologic data to plan projects.
• Develop and design systems and structures, in line with built environment standards, using design software and drawing tools.
• Conduct on site investigations and analyze data (maps, reports, tests, drawings and other).
• Assess potential risks, materials and costs
• Provide advice and resolve creatively any emerging problems/deficiencies
• Estimate quantities and cost of materials, equipment, or labour to determine project feasibility.
• Manage the planning and implementation of Human Settlement Development projects undertaken by the Provincial Department of Human Settlements which includes the following:
• Plan and develop new housing and infrastructure projects to be implemented by the Provincial Department of Human Settlements.
• Oversee construction and on-going monitoring and evaluation of projects planned and implemented by the Provincial Department of Human Settlements.

Project Development and Management

• Inspect project sites to monitor progress and ensure conformance to design specifications and safety
• or other construction development standards.
• Provide technical advice regarding design, construction, or program modifications and structural repairs to the technical team.
• Monitor progress and compile reports in project status.
• Resolve design and development problems.
• Assess the sustainability and environmental impact of projects.
• Ensure projects run smoothly and structures are completed within budget and on time.
• Hand / oversee the handing over process of the completed structures and services for use.
• Inspect project sites to monitor progress and ensure conformance to design specifications and safety.
• Direct construction, operations, and maintenance activities at project site.
• Estimate quantities and cost of materials, equipment, or labor to determine project feasibility.
• Prepare or present public reports, such as bid proposals, deeds, environmental impact statements, and property and right-of-way descriptions.
• Management of complex infrastructure development and construction projects from inception to full life circle.
• Interpret test soil results of materials to determine the adequacy and strength of foundations, concrete, asphalt, or steel.
• Provide technical advice regarding design, construction, or program modifications and structural repairs to industrial and managerial personnel.

Compliance Management

• Ensure that service providers comply with stated service level agreements and contractual obligations
• Provide timely feedback to Western Cape Department of Human Settlements management regarding any contractual transgressions that may occur during projects implementation.
• Ensure implementation of projects are within established policies, systems, procedures, processes and practices.
• Provide advice and assistance to others in order to ensure their compliance with policy, governance procedures, as well as industry standards.
• Identify areas of non-compliance and implement corrective action.

 Qualifications & Experience

• Must be registered with ECSA as a Professional Engineer (Pr. Eng.)/Professional Technologist (B-Tech).
• Professional registration is a requirement.
• 12-15 years’ experience in large scale-built environment, human settlements projects is required.
• At least 5 years’ experience in development management and development contract management is required.
• Must have knowledge of Contract Management (NEC/ GCC/ FIDIC/ JBCC)

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Key Performance Areas:

Order Management

• Daily management of procurement to pay process for all provinces.
• Receive and assess requisitions with the purpose of determining the procurement strategy to be used.
• Issue and place request for quotations in the relevant media and HDA website.
• Evaluate supplier offers in line with the Preferential Procurement Policy framework Act and the HDA. Supply Chain policies and procedures.
• Identify and analyse commodities with the objective of creating contracts.
• Expediting on outstanding orders.
• Compile monthly purchase order reports.
• Report on savings, cost reduction and avoidance.
• Keep all documents (Requisitions, quotations and orders) together for filing purposes.
• Provide support to HDA staff in the interpretation, implementation and procurement policy for purchases under R1 million.

RFX Management

• Place adverts in appropriate media for the required time period.
• Preparing, issuing of RFX documents.
• Receive and register RFX documents.
• In conjunction with user departments, evaluate supplier offers and recommend
• Provide guidance to the end users in terms of the RFX procedures.
• Confirm SLA’s are in place prior to formal appointment where applicable (i.e. services).
• Compile and prepare SCM report after evaluation of bids.

Vendor Management

• Coordinate the loading and updating of vendors into the Sage 300 system.
• Manage the rotation of vendors.
• Report on non-performance by vendors.
• Compile monthly report in terms of contracts, purchase orders and BBBEE spend.

Contract Maintenance

• Verify documents received against contract checklist.
• Follow-up on outstanding contracts and all relevant documentation.
• Report on contracts that are about to expire and action taken.
• Update contract register.
• Safekeeping ad filing of contracts.
• Draft standard contracts for approval.
• Loading of approved contracts on ACCPAC.

Bid Committees Administration

• Compile BAC packs after evaluation of BCA packs.
• Manage the timeous distribution of BAC packs.
• Reviewing the terms of reference for approval.
• Minutes taking at BSC if required.

Administration and Filing

• Assist with the updating of the HDA website with all adverts, calls for proposals and proposal awards.
• Monitor movement of contracts.

 Qualifications & Experience

• National Diploma in Purchasing / Logistics.
• 3 years SCM experience.
• Competent in MS Outlook, Excel intermediate, PowerPoint intermediate and Word intermediate
• Competent at ACCPAC
• Good communication, analytical and administrative skills.
• Knowledge of PFMA, PPPFA and National Treasury Regulations, Broad Based Black Economic Empowerment (BBBEE).