Secretary at Durban University of Technology

About the job

• Durban University of Technology (DUT) is located on the warm east coast of South Africa. It sprawls over seven (7) campuses in tropical and picturesque Durban, and in Pietermaritzburg, with its undulating hills that flow over from the Drakensberg Mountain.
• According to our ENVISION2030 strategy, DUT’s DNA has two strands, namely ‘people-centred and engaged’ and ‘innovative and entrepreneurial’. These are interwoven intrinsically by a number of double pairs consisting of ‘values and principles’ that bind our double-helix together. The extrinsic expression of our DNA is via The DUT-Way; which demonstrates our collective character and behaviour.
• The University’s ultimate goal is to contribute towards improving the lives and livelihoods of all its people, both internal and external. DUT consistently strives towards excellence and greatness in teaching-learning and in research-innovation; something that was been recognized recently when The Times Higher Education’s World University Rankings placed DUT within the top 500 of Universities in the world and within the top 5 universities in South Africa. The enactment of these internationally recognized strengths is demonstrated in our impactful engagement internally and externally in service of our localities, the region and the country at large.

DEPARTMENT OF NURSING – MIDLANDS CAMPUS

SECRETARY Ref: CH03

Job Purpose

• To provide a secretarial and administrative support service to the Departmental/Programme Team in the implementation of policies, procedures and systems designed to ensure excellent customer service in alignment with the objectives of the Department and the Durban University of Technology.

Minimum Requirements:

•  A Bachelor's degree in office management or relevant qualification
•  Minimum 2 years' experience in a general secretarial capacity
•  1 year in a tertiary environment

Additional Recommendations:

•  Computer proficiency in MS Office
•  Communication skills - verbal/written
•  Excellent typing skills
•  Proficiency In English - verbal/written
•  Sound knowledge of relevant Departmental/Programme administrative systems

 Summary of Duties:

• Efficiently manages telephonic/counter enquiries on courses, student progress, and parent/employer requests. etc.
• Provides high quality secretarial and administrative services to HOD and staff members.
• Responds efficiently and promptly to all queries/requests for delivery, whether written, verbal or telephonic.
• As the frontline representative of the department/programme, promotes the image of the department/programme by ensuring all tasks are efficiently and courteously attended to at all times.
• Maintains sound relationships with staff, colleagues and students and contributes to team effort e.g. inducts new staff members into the administrative routines and procedures of the department/programme.
• Ensures personal and professional self-development
• Captures data efficiently as required, to ensure the smooth functioning of general administrative aspects of the department/programme. e.g. data relating to the
• Departmental/Programme budget; staff timetables; examiners/moderators; minutes of meetings
• Provides information as directed by the HOD. e.g. relating to, e.g.: Student records, departmental/programme budget
   

Competences:

•  Good communication and interpersonal skills
•  Organisational ,planning and time management skills
•  Strong team orientation and
•  student focus
•  Professional / technical knowledge and skills

Status of Position : Permanent

• Contact Person:  Ms T Ngcobo (033) 845 8917/[email protected]
• Appointment Type: Administrative
• Salary: R194 592– R325 704

Please complete an official application for employment form and send a detailed CV and a covering letter with the exact name of the post you are applying for to: [email protected].

Application form obtainable from our website www.dut.ac.za Communication will be entered into with short- listed candidates only.

Only applications made on our application for employment form would be considered.

“While DUT strives for equal opportunities, preference will be in terms of the University’s Equity Plan, with specific consideration for Female candidates. The University reserves the right not to appoint.