Secretary Financial Management Services at Capricorn District Municipality

REQUIREMENTS:

• Grade 12 (NQF level 4) or a higher certificate in secretarial (NQF level 5). One (01) year experience in office administration.

SKILLS, KNOWLEDGE AND ATTRIBUTES:

• Good communication skills; sound planning and organizing skills; computer literacy; effective interpersonal skills; diplomacy; adhering to timelines.

KEY PERFORMANCE AREAS:

• Ensure that all administrative issues in the office of the Chief Financial Officer are attended to by assisting with administrative issues for executives, recording and analysing all incoming mail, updating the diary , and acknowledging letters and invitations received, typing and filling documents, arranging travel and accommodation for the Chief Financial Officer, providing stationery for the Office, managing the diary of the Chief Financial Officer; provide secretarial services to the Chief Financial Officer by consolidating monthly reports, recording events attended by Chief Financial Officer, coordinating monthly sectional meetings, preparing agendas in consultation with the Chief Financial Officer, taking minutes and preparing resolutions for meetings, making follow-ups to decisions taken during meetings; manage the reception of the Financial Management Services by attending to visitors for the Chief Financial Officer in line with Batho Pele Principles, monitoring the cleanliness of the office of the Chief Financial Officer and liaison with the general assistant allocated to the office, attending to the telephone calls in the office within the stipulated service standards; manage the procurement services of the Finance Services by coordinating procurement of services for the office, administering the payment of invoices for service providers, capturing of documents on the collaborator system, and making available proof of payments for the procured services.