Secretary at Free State Provincial Government

REQUIREMENTS :

• Applicants must display competency in the post-specific functions of the post; Be in possession of a Senior Certificate (Grade 12) or National Certificate (Vocational) recorded on the National Learner Record Database on NQF Level 4; Tertiary qualifications and developmental courses may serve as an advantage; Be proficient in at least two official languages, of which one must be English; Must be a South African citizen of which documentary proof must be furnished on the day of the interview.

DUTIES :

• To provide secretarial support functions in the relevant office; Type reports, letters, memoranda and monitor flow of documents to and from the relevant office; Manage the diary of the Head of the office for internal and external engagements; Co-ordinate travel arrangements, including accommodation and subsistence allowances as well as claims; Maintain an updated filing system in the relevant office; Distribute correspondence and circulars to the relevant stakeholders and keep a register of all incoming and outgoing post up to date; Handle routine correspondence, send and receive e-mails and faxes immediately; Answer and make telephone calls on behalf of the Head of the office and take messages professionally; Provide support during meetings and workshops involving the relevant office; Handle confidential documents; Be able to operate standard equipment (fax, photocopy machine, telephone, computers, etc.); Host and serving of refreshments to visitors during meetings; Manage the inventory of the relevant office; Be willing to work extended hours.