Secretary To Director Infrastructure Development & Human Settlements (IDHS) at Emalahleni Municipality

Remuneration: TASK GRADE 07 of Category 2 Municipality R211 197 – R274 140 per annum (Excluding Council’s Benefits)

JOB PURPOSE

• To provide administrative and secretarial support and provisioning to the Infrastructure Development and Human Settlements (IDHS) Directorate in achieving their goals and objectives.

REPORTING DIRECTLY TO THE DIRECTOR IDHS

MINIMUM REQUIREMENTS:

• Grade 12
• Certificate Equivalent to N6 in Public Management and/ Public administration in Secretarial/Office Administration.
• Computer literacy-MS Office Applications
• 2 years' relevant local government experience

KEY PERFORMANCE AREAS

• Secretarial Support: scheduling, confirming, and updating the diary of the Director: IDHS and alerting or indicating priority/urgent meetings required attention.
• Organising, confirming, and scheduling meeting/appointments with internal departments/external officials, arranging the venue and attending to catering/refreshments requirements.
• Copying, typing and formatting documents/reports and creates presentations using Word processing and related office applications.
• Information Recording: Referencing source documentation, reports and/or instructions using alpha-numeric sequential codes, to facilitate retrieval.
• General Office Support/Receptionist/Telephonist function.
• Attending to telephonic calls and visitors to the Directorate, establishing nature of visits and directs requests to appropriate personnel.