Sectional Title Portfolio Manager at RecruitMyMom

Job Description

• A prestigious property management firm is seeking a dedicated, analytical, and highly organized Sectional Title Portfolio Manager. Operating primarily in a remote capacity, the successful candidate must reside in Somerset West or Cape Town to facilitate essential, hands-on site inspections and trustee engagements.
• This role is designed for a seasoned property professional who takes pride in driving operational excellence, maintaining exceptional client relations, and safeguarding the compliance of a specialized residential portfolio.
• This position requires a professional with a deep working knowledge of the Sectional Titles Schemes Management Act (STSMA) and a loyal, long-term commitment to delivering high-trust management services to Bodies Corporate.

Key Responsibilities

• Portfolio Oversight: Take full accountability for the operational, administrative, and financial management of an assigned portfolio of Bodies Corporate and Sectional Title schemes.
• Trustee & Board Liaison: Act as the primary strategic advisor to Trustees, attending and facilitating regular trustee meetings and Annual General Meetings (AGMs).
• Financial Management: Collaborate with the centralized finance team to oversee scheme budgets, levy collections, financial reporting, and the tracking of capital reserve funds.
• Compliance & Governance: Ensure absolute adherence to the STSMA, Community Schemes Ombud Service (CSOS) regulations, and individual scheme conduct rules.
• Maintenance & Vendor Oversight: Source quotes, evaluate service providers, and coordinate routine and emergency maintenance works. Conduct regular on-site inspections in the Johannesburg area to ensure estate standards are flawlessly maintained.
• Dispute Resolution: Manage and resolve administrative issues, resident queries, and rule infractions with diplomacy, firmness, and emotional sophistication.
• Meticulous Record-Keeping: Maintain structured scheme documentation, minutes of meetings, insurance policies, and statutory records.

Requirements

• Proven Experience: A minimum of 3–5+ years of dedicated experience as a Sectional Title Portfolio Manager managing medium-to-large residential schemes or Bodies Corporate.
• Geographic Location: Must be currently residing in Johannesburg/Gauteng and possess a valid driver’s license and reliable vehicle for frequent site travel.
• Regulatory Expertise: Thorough, practical understanding of the Sectional Titles Schemes Management Act (STSMA) and CSOS operations.
• Communication: Flawless written and verbal communication skills, with the ability to confidently chair complex, multi-stakeholder meetings.
• Professional Attributes: High integrity, exceptional problem-solving abilities, and a track record of professional loyalty and career stability.

Preferred Qualifications

• Relevant industry certifications (e.g., Paddocks Sectional Title Scheme Management, UCT Scheme Manager certificate, or NAMPO qualifications).
• Higher-level financial literacy regarding property accounting, levy formatting, and balance sheet interpretations.

Required Software Skills

• Property Management Software (Experience with specialized platforms like WeConnect, MRI, RealEstate, or MDA is highly advantageous)
• Microsoft Office 365 (Intermediate-to-advanced Excel for budget analysis, plus strong Word and Outlook skills)
• Zoom / MS Teams (For remote trustee alignment)