Senior Administrator - Corporate Actions(Income) at Apex Group

Description

• To manage and process income distributions, ETF dividends, and various other Corporate Actions across client portfolios. Ensure accurate entitlement calculations, timely processing, reconciliation of positions and cash movements and effective communication with all parties involved.

Job specification 

Distribution processing:

• Process interest payments, income distributions and capital gains distributions
• Validate event details received from custodians, issuers and market vendors
• Calculate and reconcile client entitlements
• Monitor market deadlines and payment dates
• Investigate and resolve distribution breaks and exceptions

Reconciliation and control

• Perform daily reconciliation of cash movements and income receivables
• Identify and resolve unmatched items within agreed service levels
• Escalate material breaks and operational risk
• Client and stakeholder communication
• Respond to client queries
• Provide status updates on outstanding queries and exceptions

Risk and Compliance

• Ensure compliance with market regulations and internal procedures
• Maintain audit trails and supporting documentation
• Implement ad adhere to operational controls and risk management standards
• Participate in operational risk reviews and root-cause analysis

Reporting

• Produce monthly distribution reports
• Monitor aging of outstanding exceptions
• Provide management information on event volumes, risk indicators, and service delivery metrics

Swap Income Control Process

The following process has been designed to ensure that all Swap Interest due from or to the Counterparty is received and paid timeously.

• Receipt and review of cashflow report
• Preconfirmation of payments
• Discrepancies and calculations
• Reconciling payments on settlement date
• Checklist and signoffs

Skills Required:

• A bachelor’s degree in finance, Accounting, Economics, Investments or related field;
• A minimum of 3 years’ experience in Portfolio administration, Corporate Actions, Asset Servicing, and Fund services;
• Preference will be given to applicants who have Asset Management experience, an understanding of Corporate Actions, an understanding of Financial Markets, and a proven record of accurate data capturing

Attention to detail

• Ability to identify discrepancies in cash distributions and share allocations
• Ensure high levels of accuracy in processing and reconciliation
• Maintain strong control over operational risk

Analytical thinking

• Ability to investigate breaks, exceptions, and entitlement variances
• Apply logical problem-solving techniques to identify root causes
• Make sound decisions based on available information and data

Communication Skills

• Clearly communicate with fund managers, clients and internal teams
• Explain Distribution and Reinvestment process in a concise and understandable manner
• Produce accurate and professional written correspondence and reporting

Time Management and Prioritization

• Effectively manage multiple events with competing deadlines
• Prioritize high-risk and time-sensitive activities
• Maintain service levels during periods of high event volumes

Reporting structure

• The Senior Administrator - Corporate Actions (Income) will report to the Manager – Corporate Action based in Cape Town. 

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business;
• Competitive remuneration commensurate with skills and experience;
• Training and development opportunities