Fresh Jobs at Apex Group

Description

• To manage and process income distributions, ETF dividends, and various other Corporate Actions across client portfolios. Ensure accurate entitlement calculations, timely processing, reconciliation of positions and cash movements and effective communication with all parties involved.

Job specification 

Distribution processing:

• Process interest payments, income distributions and capital gains distributions
• Validate event details received from custodians, issuers and market vendors
• Calculate and reconcile client entitlements
• Monitor market deadlines and payment dates
• Investigate and resolve distribution breaks and exceptions

Reconciliation and control

• Perform daily reconciliation of cash movements and income receivables
• Identify and resolve unmatched items within agreed service levels
• Escalate material breaks and operational risk
• Client and stakeholder communication
• Respond to client queries
• Provide status updates on outstanding queries and exceptions

Risk and Compliance

• Ensure compliance with market regulations and internal procedures
• Maintain audit trails and supporting documentation
• Implement ad adhere to operational controls and risk management standards
• Participate in operational risk reviews and root-cause analysis

Reporting

• Produce monthly distribution reports
• Monitor aging of outstanding exceptions
• Provide management information on event volumes, risk indicators, and service delivery metrics

Swap Income Control Process

The following process has been designed to ensure that all Swap Interest due from or to the Counterparty is received and paid timeously.

• Receipt and review of cashflow report
• Preconfirmation of payments
• Discrepancies and calculations
• Reconciling payments on settlement date
• Checklist and signoffs

Skills Required:

• A bachelor’s degree in finance, Accounting, Economics, Investments or related field;
• A minimum of 3 years’ experience in Portfolio administration, Corporate Actions, Asset Servicing, and Fund services;
• Preference will be given to applicants who have Asset Management experience, an understanding of Corporate Actions, an understanding of Financial Markets, and a proven record of accurate data capturing

Attention to detail

• Ability to identify discrepancies in cash distributions and share allocations
• Ensure high levels of accuracy in processing and reconciliation
• Maintain strong control over operational risk

Analytical thinking

• Ability to investigate breaks, exceptions, and entitlement variances
• Apply logical problem-solving techniques to identify root causes
• Make sound decisions based on available information and data

Communication Skills

• Clearly communicate with fund managers, clients and internal teams
• Explain Distribution and Reinvestment process in a concise and understandable manner
• Produce accurate and professional written correspondence and reporting

Time Management and Prioritization

• Effectively manage multiple events with competing deadlines
• Prioritize high-risk and time-sensitive activities
• Maintain service levels during periods of high event volumes

Reporting structure

• The Senior Administrator - Corporate Actions (Income) will report to the Manager – Corporate Action based in Cape Town. 

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business;
• Competitive remuneration commensurate with skills and experience;
• Training and development opportunities

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Description

• The primary responsibility of this role is to provide a high level of oversight across the reconciliation and reporting processes for Apex clients. The individual will be accountable for ensuring that all tasks performed within the team are executed accurately, efficiently, and in line with established daily and monthly deadlines.

Job specification 

Operational Management:

• Ensure that all applicable data loads have been completed (R120, MT940, MT535 etc) and provide trigger request to Reconciliation team in India at start of day.
• Ensure that all new account set ups has been completed on the applicable reconciliation platform and that required swift messaging has been arranged via the On-boarding team, Client or 3rd party.
• Manage all client data and requests pro-actively and within agreed timelines as per the SLA - Cherwell or email.
• Ensure all exception reporting is managed on the day and any potential risk mitigated timeously.
• Ensure that all manual processing provided by the Reconciliation team in India is validated and processed timeously, taking into consideration the applicable funds valuation point as well as client specifics with regards to bps impact.
• Post notification from the Reconciliation team in India, perform oversight of the completed recons (cash, scrip or call) and distribute via the standard RPA process.
• Perform required interest and expense calculations as required, distribute to client for sign off, process based on approval and send confirmation to the Reconciliation team in India.
• Assist the Reconciliation team in India with GAP record identification and loading of required entries on the reconciliation platform
• Actively assist in the scoping, developing and testing of additional auto match rules to enhance business efficiency.
• Manage daily stats via both platforms (Power BI dashboard & Manual stats file) - to ensure high levels of oversight is maintained with key focus on breaks aged > 5 days.
• Take first line ownership and accountability for the following middle ware systems linked to the Reconciliation process:
• SSRS Reporting portal, Xceptor data tables, closing balance file linking and distribution, Rec Summary Variance reporting"
• Play a key part during transitions / fund restructures - including attending runbook meetings and ensuring that all criteria are received timeously and aligned with standard operating models
• Ad hoc request as and when required by the business

Risk Management:

• Assessing opportunities for improved efficiencies within the reconciliation process, including new technologies and tools.
• Perform daily / weekly / monthly Risk and Age analysis.
• Attend client meetings and drive a collaborative approach to break management and resolution with our external Clients.
• Provide input on incident reports as and when requested
• Assist with Audit queries as required for:
• Client Financial Year end
• ISAE3402

Relationship Management:

• Build and maintain strong working relationships with internal and external clients regarding matters pertaining to break investigation and resolution.
• Build strong working relationships with external parties / vendors (Custodian, Clearing House, Manco etc).

Skills Required:

Qualifications:

• A tertiary accounting qualification (minimum B.Com or equivalent);
• Previous experience at an Asset Manager will be an advantage
• Previous reconciliation experience with full exposure to all types of financial instruments in the market
• Previous experience in monitoring and ensuring quality of output;
• Previous experience in process review;

IT and Systems Skills and Knowledge:

• Proven competence and an aptitude for working with systems;

Skills and Abilities:

• Detailed understanding of reconciliations, and links between independent reconciliations;
• A good practical knowledge of the asset management industry;
• Detailed understanding of the independent administration process;
• Previous experience in dealing with clients;
• Excellent communication skills (both written and verbal);
• Confident, enthusiastic and self-motivated;
• A track record of achievement;    

What you will get in return:

• A genuinely unique opportunity to be part of an expanding large global business;
• Competitive remuneration commensurate with skills and experience;
• Training and development opportunities