Senior Administrator at Motus Aftermarket Parts

• The purpose of the position is to support the branch administrator in delivering finance and administrative tasks to process administrative and related transactions accurately and timeously through the execution of predefined work objectives, which are in accordance with the policies and procedures of Alert Engine Parts. The incumbent will report to the branch administrator.

PERFORMANCE RESPONSIBILITIES

• To provide support to the branch administrator by performing specified administrative, accounting and banking tasks.
• The administrator is required to perform COD recons and resolve COD related queries.
• The administrator is required to perform DSS recons and resolve DSS related queries.
• To administer creditors payments.
• To assist with and resolve supplier queries.
• To deliver a swift response to customers and provide a service that exceeds customer expectations.
• To liaise with Head Office when required.
• To safeguard cash received from customers and ensure that daily banking is performed.
• To ensure that all internal controls are complied with.
• To ensure accurate recording and receipting of all cash, COD and credit sales. 
• Account for and safeguard petty cash.
• Record and follow up of all RD and unpaid cheques.
• The application of all head office accounting requirements including the achievement of group reporting deadlines.
• Perform regular test checks on all internal control processes to ensure that they are operating optimally and will be asked to perform various adhoc tasks where necessary.

KNOWLEDGE , SKILLS AND ABILITIES

• Extensive and appropriate bookkeeping and administrative experience in a corporate environment that includes a branch or divisional network.
• A strong accounting background with a full grasp of all fundamental accounting concepts.
• Extensive working knowledge and hands on experience in all aspects of accounting and administrative including all accounting functions up to trial balance.
• Must be willing to work in a team as well on your own
• A full understanding of the workings of all general ledger control accounts and the ability and experience to administer and reconcile them.
• An honest and trustworthy individual willing & able to work with large amounts of cash each day
• Able to work under pressure
• An enquiring mind that ensures an understanding of the full accounting cycle.
• A good understanding and working knowledge of both the debtors and creditors ledger.
• Extremely organized and disciplined approach to daily accounting tasks and administration
• The ability to coordinate and delegate tasks where necessary in order to ensure the achievement of tight monthly deadlines.
• Ability to liaise with banks and the confidence to resolve problems with banking staff.
• Comfortable with computerized ledgers and a solid working knowledge of Microsoft Excel and Word.

QUALIFICATIONS

• Minimum experience of 2-3 years’ in a similar environment
• Grade 12 is essential.  FETC in office administration or equivalent is advantageous
• Clear criminal and credit record

Closing Date 30 May 2023