Current Opportunities at Motus Aftermarket Parts

• The position forms part of the head office administration and accounting team. The Debtors Clerk will be responsible for daily, weekly and month-end reconciliations, monitoring and processing journals, liaising with the branches, cash book, responding to and resolving all queries as well as all other general ledger financial/administrative and support duties.

Key Performance Indicators will include, but not limited to;

Branch bank accounts

• Supervision of accounts to ensure that they are timeously and accurately update
• Monitoring of movements and the investigation of all unusual items
• Reconciliation of branch receipts Control Accounts (27Branch accounts)

Branch cash books

• Reconciliation of Cash Books.

Branch daily banking

• Checking and monitoring of branch Daily Summary Sheets.
• Identification of all errors and unusual items
• Daily liaison with head office team members to ensure that all branch receipts are completely and accurately banked
• Investigation and resolution of all queries and differences.
• (This will involve working closely with the respective branch administrators to ensure that all queries are resolved without any delay.
• The identification and investigation of all reconciling items which will include liaison and follow up with company branches countrywide as well as with the bank.

Journals

• The raising and capturing of adjusting journal entries in order to clear reconciling items on reconciliations.
• Daily liaison with other members of the head office finance team to co-ordinate regular capture of all bank journals.
• The construction and capture of standard and non-standard adjusting journal entries

Other tasks

• Regular control checks, in tandem with debtors and branch receipting controller to monitor the correct application by branch staff of cash control procedures.
• The timeous completion of the Daily Cash Flow Report.
• Assistance with month end accounting functions.
• Regular review of all bank related general ledger accounts to ensure that balances are reasonable at all times
• Ability to assist and provide cover for the Team Leader in performing the daily head office check of the branch receipting and banking process
• Assist with maintaining the head office creditor’s ledger including the capturing of invoices, releasing purchases for payments and reconciling creditors balances
• Understand and gain a working knowledge of the month end debtors and creditors ledger process

Requirements 

• A completed financial degree / diploma- Desirable
• Matric- Essential
• Relevant bookkeeping and experience in a company with a branch or divisional network
• Extensive working knowledge and hands on experience in administering cash books and the production of bank reconciliations
• The ability to investigate problems and discrepancies, to identify the problem areas and to pass the correct adjusting journal entries
• A high level of competency and significant experience in designing and completing large and complicated bank reconciliations.
• A solid grasp of the basic accounting principle of double entry
• A self-starter and motivator but with the ability to function in and to positively contribute to the overall performance of the head office administration team.
• Ability to work with different personality types as well as the self-confidence to enforce, when necessary, adherence to company procedures and accounting standards.
• Ability and confidence to liaise and resolve problems with banks and staff at branches.
• Clear criminal and ITC record 

Closing Date 30 May 2023

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• The purpose of this position is to meet all sales target and maintain great customer satisfaction at all times. The successful candidate would need to have good communication and negotiation skills. This position reports to the branch Manager. 

Key Performance Indicators will include, but not limited to;

• Manage customer/counter sales and ensure that optimal customer potential is achieved.
• Achieve the sales target set by the Sales/Branch/Retail Manager
• Plan, forecast and report on sales potentials by customer.
• Report all competitor pricing and activities.
• Report all customer information regarding delivery, telesales and account problems.
• Achieve revenue targets and ensuring that new business is generated by growing customer base and increasing market share in the geographical area of responsibility.
• Build and strengthen customer relationships.  
• Receive inbound customer sales inquiries
• Provide quotations, product and service information
• Provide support and pricing details in response to inbound enquiries
• Assist all other departments (Accounts, Despatch, Warehousing, Receiving and Technical) to ensure good co-operation within the company does minimize customer queries.

Requirements

• Matric
• Minimum of 2 years’ experience in a sales parts environment.
• Extensive experience in a sales environment dealing with customer needs.
• Thorough knowledge of the geographical area of responsibility.
• Technical background would be an added advantage.
• Be a good team player
• Some business acumen, understanding the costs and breakeven scenarios of customer service delivery
• Should be able to carry out his/her responsibilities with little supervision
• Good planning and time management skills
• Clear criminal record 

Closing Date 26 May 2023

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• The purpose of the position is to support the branch administrator in delivering finance and administrative tasks to process administrative and related transactions accurately and timeously through the execution of predefined work objectives, which are in accordance with the policies and procedures of Alert Engine Parts. The incumbent will report to the branch administrator.

PERFORMANCE RESPONSIBILITIES

• To provide support to the branch administrator by performing specified administrative, accounting and banking tasks.
• The administrator is required to perform COD recons and resolve COD related queries.
• The administrator is required to perform DSS recons and resolve DSS related queries.
• To administer creditors payments.
• To assist with and resolve supplier queries.
• To deliver a swift response to customers and provide a service that exceeds customer expectations.
• To liaise with Head Office when required.
• To safeguard cash received from customers and ensure that daily banking is performed.
• To ensure that all internal controls are complied with.
• To ensure accurate recording and receipting of all cash, COD and credit sales. 
• Account for and safeguard petty cash.
• Record and follow up of all RD and unpaid cheques.
• The application of all head office accounting requirements including the achievement of group reporting deadlines.
• Perform regular test checks on all internal control processes to ensure that they are operating optimally and will be asked to perform various adhoc tasks where necessary.

KNOWLEDGE , SKILLS AND ABILITIES

• Extensive and appropriate bookkeeping and administrative experience in a corporate environment that includes a branch or divisional network.
• A strong accounting background with a full grasp of all fundamental accounting concepts.
• Extensive working knowledge and hands on experience in all aspects of accounting and administrative including all accounting functions up to trial balance.
• Must be willing to work in a team as well on your own
• A full understanding of the workings of all general ledger control accounts and the ability and experience to administer and reconcile them.
• An honest and trustworthy individual willing & able to work with large amounts of cash each day
• Able to work under pressure
• An enquiring mind that ensures an understanding of the full accounting cycle.
• A good understanding and working knowledge of both the debtors and creditors ledger.
• Extremely organized and disciplined approach to daily accounting tasks and administration
• The ability to coordinate and delegate tasks where necessary in order to ensure the achievement of tight monthly deadlines.
• Ability to liaise with banks and the confidence to resolve problems with banking staff.
• Comfortable with computerized ledgers and a solid working knowledge of Microsoft Excel and Word.

QUALIFICATIONS

• Minimum experience of 2-3 years’ in a similar environment
• Grade 12 is essential.  FETC in office administration or equivalent is advantageous
• Clear criminal and credit record

Closing Date 30 May 2023

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Requirements

• Grade 12/ Matric
• Unemployed
• Are 18 – 35 years old?
• Wanting a career in the automotive industry e.g. in Warehousing and distribution/Sales/Admin

Closing Date 26 May 2023

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• The primary focus of this role is to offer support to the Midas and MCID (Midas Corporate Image Division) franchise in the forms of customer service to consumers as well as franchisees.

 Qualifications & Experience:

• Matric
• 2-3 years customer service orientation  
• Understanding of a franchise model
• Communication skills
• Attention to detail.
• Own transport

Knowledge Skills And Abilities:

• A highly organized method of working is a must.
• Excellent computer skills
• Excellent time management
• Must be dependable.
• Team worker
• Ability to work under pressure.

Duties & Responsibilities:
 
MCID

• All admin functions relevant to MCID/Franchise services
• Control All MCID activities and delivery of service to Franchisees.
• Signage Stock Control
• Purchase Orders, Charge- Outs and Invoicing
• Client services – Quote customers, dispatching and receiving signage, and resolving customer queries.
• Updating MCID stock records
• Quote franchisees and KAM’s
• Getting Quotations from various suppliers as required✓
• Creating quotation / Cost Estimates from chase software
• Creating Purchase orders from chase once the cost estimate is signed by the customer
• Purchasing signage from the suppliers mentioned above.
• Packing and dispatching of relevant stock
• Reconcile supplier invoices monthly.
• Drafting Charge–outs
• Confirming with couriers if deliveries were made.
• Submitting invoices to for approval, for payment
• MCID Signage stock control
• Keeping record of MCID marketing material like banners/gazebos
• Ordering and distributing of cross border flags
• Following up with National flag monthly service report
• Suppliers’ logo boards stock control
• Requesting contribution of logo boards from suppliers

Customer service

• Managing all dashboards and online presence regarding customer care
• Customer care line - complaints
• Logging of customer care queries
• Replying to customer care e-mails
• Click & deliver admin (Midas website)
• Facebook Complaints
• Hello Peter
• Social Places – monitor dashboard and address accordingly

Closing Date 29 May 2023

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• The purpose of this position is to perform general duties such as merchandising and receiving, among others.

Key Performance Indicators will include, but not limited to;
BINNING / RECEIVING

• Ensure the binning of incoming merchandise and the replenishment of inventory from bulk to pick locations is performed as per standard operating procedures and requirements
• Ensure new products are allocated with bin location numbers in the correct warehouse area
• Ensure bins are updated and stock allocated to new bin locations are reported to you superior and updated
• Assist in replenishment functions
• Ensure all incoming goods are received and checked  as per company standards

WHEN PICKING

• Ensure picking of customer and branch orders are being picked timorously to meet order cut off times
• Ensure picking from bulk locations are only done as alternative bin when stock is depleted and not replenished in the picking phase or when picking bulk orders to prevent the breakage of pack sizes
• Carry out all reasonable and lawful instruction relating to work given to you by your superior
• Follow all relevant procedures to increase efficient customer satisfaction
• Assist in stock take procedures
• Ensure housekeeping is done on a daily basis
• Ensure double checks are done to maintain high levels of customer satisfaction and to prevent loss of inventory
• Ensure set standard operational targets are achieved consistently

 SCANNER CONTROL

• Issue scanners to all operators on a daily basis.
• Book out scanners on the electronic app.
• Receive scanners back from operators, inspect scanner for damage and book back into stock on the electronic app.
• Report any damage to the supervisor
• Complete the daily scanner issue spreadsheet

Requirements

• Grade 12 / Matric certificate is essential
• Computer literate
• Must be honest and show integrity
• Good communication skills
• Ability to work under pressure
• Clear criminal record

Closing Date 26 May 2023

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• The purpose of this role is to ensure a safe delivery of goods to and from and ensuring that all procedures are followed accordingly.

 Requirements:

• Grade 12
• At least 3 years delivery experience
• Valid driver license, with PDP- Essential
• Good time management skills- Essential
• Good communication skills
• Ability to work under pressure
• Must be honest and show integrity
• Sober habits
• Clear criminal record  

 Key Performance Indicators includes, but not limited to.

• Inspecting of the vehicle pre-departure and return
• Inspection lists to be handed back to Dispatch Supervisor every Monday to sign off before a new inspection list will be issued.
• Any errors on the vehicle need to be reported immediately before the vehicle can leave the premises.
• Checking parcels together with supervisor before loading into the vehicle always adhere to the New Dispatch Loading procedure.
• Delivering the parcels to the customers on your designated route as per route schedule and trip sheet.
• Ensure customer adherence to the POD procedure.
• Adhere to the RFC procedure.
• Delivering all documents and collection slips that are allocated to your trip sheet and receive POD.
• Sign trip sheets in at the POD clerk and ensure that all documents that were assigned to your name is complete and received back the following day.
• Outstanding trip sheets will be your responsibility and you will be held liable for any claims on No pod queries.
• No stock transfers between customer shops.
• Maintaining and cleaning of the vehicle, reporting any problems on the vehicle immediately to the dispatch supervisor
• Report any problems encountered regarding deliveries or POD`s to the dispatch supervisor

Closing Date 26 May 2023