Senior Corporate Secretarial Specialist at Old Mutual

Job Description

• This Cape Town based role delivers governance and secretarial services as per legislative requirements and supports the Group and Deputy Company Secretary with the delivery of best practice corporate governance in the Group. This role provides advice and support to Boards/Trusts/Committees on governance matters and ensures compliance with statutory and regulatory requirements. 

Key Result Areas

• Responsible for providing efficient and effective Company Secretarial services to a portfolio of companies/trusts/committees as assigned. 
• Implement departmental agreed advice/guidance in respect of Corporate Governance, the Companies Act and other applicable legislation to directors/trustees/members of management [both collectively and individually] on their statutory and fiduciary duties, responsibilities and powers, ensuring compliance with the Group Governance Framework at all times. 
• Responsible for the provision of legal transactional governance advice to assigned entities and trusts ensuring adherence to Group and legislative governances at all times. 
• Ensuring efficient Board/Committee/Trustee meetings in accordance with related governance artefacts, such as Board Charters and Terms of Reference. 
• Organizes and ensures the smooth running of meetings, producing accurate minutes and resolutions, in accordance with Group Governance and Companies Act requirements. 
• Ensures compliance with the Companies Act and any other applicable legislation in assigned entities and trusts. 
• Implement departmental agreed Company Secretarial processes through Agendas, Board composition, number of meetings held to address compliance matters, aligned to GGF implementation and annual assessment. 
• Provides oversight and general support to ensure the suitable maintenance of databases of information on directors and subsidiary companies, signing powers, etc. 
• Delivers company secretarial services as set out in inter alia, the Companies Act and other relevant legislation. 
• Manages remuneration of directors (if required). 
• Sets up new subsidiary companies and trusts. 

Legal & Regulatory Services  

• Advises the Board with interpretation, advice and application of legal and regulatory requirements across assigned entities. 
• Assists the Board with the interaction/ communication with regulatory bodies, with respect to matters affecting the Board, such as governance requirements. 
• Ensure that all group secretariat compliance matters are managed, addressed and presented and tabled at subsidiary Boards in accordance with the compliance calendar applicable to subsidiaries. 
• Provides legal transactional governance advice to assigned entities and trusts. 
• Administers the Group’s subsidiary companies' statutory records, registers and the lodgment of necessary returns in compliance with statutory requirements. 
• Keeps Company registers up to date. 
• Corporate Governance advice & monitoring 
• Ensures that the Board implements best practice corporate governance requirements in line with the Group Governance Framework (GGF), when making decisions. 
• Implementation of the GGF, to ensure effective Corporate Governance. 
• Accountable for GGF assessment/attestation, application and reporting across assigned entities and trusts. 
• Provides oversight and monitoring of corporate governance and escalates Group wide issues. 
• Assists in driving governance initiatives to underpin the vision of Old Mutual being a responsible business. 

Stakeholder relations 

• Liaise with all stakeholders, including senior management and board members on governance matters.
• Facilitates communication with stakeholders and acts as point of consultation between external defined stakeholders and the organization, pertaining to relevant matters. 
• Building professional relationships with team members and key stakeholders within the business.  
• Requirements: Skills, Qualifications and Experience required
• Legal degree or Chartered Governance Institute Qualification with at least 5 years’ experience in a company secretarial environment, with Financial Services related experience being an advantage.
• Any other relevant degree with at least 5 years’ experience in a company secretarial environment, with Financial Services related experience being an advantage. 
• Excellent written and verbal communication skills.
• Strong knowledge of statutory and regulatory requirements as per legislature.  
• Ability to work well within a team of Company Secretaries and manage up to 2 direct reports.
• Strong time management skills and ability to work under pressure.

Skills

• Adaptive Thinking, Business Requirements Analysis, Current State Assessment, Customer Value Management, Data Compilation, Environmental Waste Management, Executing Plans, Legal Practices, Occupational Safety and Health, Oral Communications, Organizational Design, Policies & Procedures, Presenting Solutions, Servant Leadership

Competencies

• Balances Stakeholders
• Business Insight
• Collaborates
• Decision Quality
• Ensures Accountability
• Instills Trust
• Interpersonal Savvy
• Manages Complexity

Education

• Bachelors Degree (B): Law (Required)

Closing Date

• 12 November 2025