Senior Events Coordinator REF NO: SEC at Department of Small Business Development

REQUIREMENTS :

• National Diploma (NQF level 6) in Communication / Marketing / Journalism / Public Relations or equivalent / related as recognised by SAQA.
• An Advanced Diploma in Management (NQF level 7) as recognised by SAQA within the same categories will be advantageous. Possess a minimum of 1 year of experience in Coordinating Events / Marketing Outreach.

DUTIES :

• Event Planning and Execution: Develop and manage comprehensive event plans, including timelines, budgets, and logistics for various events such as conferences, seminars, trade shows, and corporate functions. Coordinate all aspects of event logistics including venue selection, catering, transportation, accommodations, and technical requirements. Oversee on-site event management, ensuring all aspects of the event run smoothly and addressing any issues that arise promptly.
• Events team leadership and Coordination: Lead the support staff during planned events. Provide guidance and support. Delegate tasks effectively and manage workflows to ensure deadlines and event goals are met.
• Event Admin, Marketing, and Promotion: Develop event budgets, ensuring cost-effective solutions and adherence to financial constraints. Track expenses, process invoices, and provide detailed financial reports post-event. Coordinate marketing and promotional activities to maximize event attendance and visibility, including social media, email campaigns, and print materials. Develop event collateral and oversee design, production, and distribution.
• Events Management: Conduct research to stay abreast with industry trends and event ideas from other brands nationwide. Update the corporate events calendar in line with DSBD objectives. Track the execution of the events management plans against timelines for deliverables.
• Identify event risks and propose risk-mitigating measures to management for approval. Implement solution – crisis management at events. Act as a “brand ambassador” at events including negotiating with sponsors, and event producers and interacting with the general public
• Conduct Post-Event Evaluation: Post-Event Evaluation: Conduct post-event evaluations to assess outcomes, gather feedback, and identify areas for improvement. Prepare and present detailed reports on event performance and recommendations for future events.
• Communicate with internal, external, and colleagues: Draft general correspondence such as response letters, emails, status reports, presentations, memos, and submissions. Coordinate events/workshops/information sessions. Conduct formal presentations at external and internal departmental events.