Senior Executive Assistant at Cherry Assistant

• We are seeking a highly organized and proactive Senior Executive Assistant to provide comprehensive administrative and operational support to the CEO and executive team. This role is critical in ensuring smooth daily operations across multiple business units by managing complex schedules, coordinating cross-functional tasks, supervising deliverables from other remote team members, and handling a blend of business and personal responsibilities with discretion. The Executive Assistant will serve as the central point of contact for the CEO, helping manage workload, drive task completion, and enable strategic focus.

Key Responsibilities:

Executive and Operational Support:

• Manage complex calendars and agendas for the CEO and leaders of six subsidiary companies, including scheduling, confirming, and rescheduling meetings with accurate or other meeting links.
• Join meetings alongside the CEO, take minutes, and send post-meeting action lists or task recaps to the team.
• Track emails and follow up on pending communications to ensure timely responses and task completion.
• Review and prepare documents, presentations, and basic artwork or decks when needed.
• Provide regular updates to the CEO and ensure clear communication on all pending tasks and priorities.

Team Coordination:

• Act as the coordination point between the CEO and other virtual assistants, ensuring that payroll inputs (timesheets, invoices) and other deliverables are submitted on time.
• Consolidate data from other assistants before passing it to the CEO for payment processing.
• Liaise with internal teams and external stakeholders as needed, ensuring instructions and priorities are clearly relayed.

Administrative & Personal Tasks:

• Handle administrative tasks such as:
• Opening bank accounts
• Preparing and organizing documents for visa applications
• Managing property, vehicle, and health insurance renewals
• Processing personal purchases and tracking expenses
• Coordinate recurring household and office services (e.g., AC maintenance, pest control, grocery scheduling).
• Liaise with the executive driver for pick-ups, deliveries, and other transport requirements.

Logistics & Recruitment:

• Oversee logistics for international shipments, including furniture orders and freight forwarding.
• Support recruitment processes including sourcing, coordinating interviews, and onboarding overseas hires.

Required Qualifications:

• 5+ years of proven experience as an Executive Assistant or in a similar administrative support role
• Strong organizational and project coordination skills
• Excellent verbal and written communication skills
• High level of integrity, initiative, and attention to detail
• Ability to prioritize tasks, meet deadlines, and handle sensitive information
• Comfortable working in a fast-paced and dynamic environment
• Familiarity with remote collaboration and productivity tools

Required Skills/Tools:

• Google Workspace (Calendar, Mail, Drive), Zoom
• Trello, Notion
• Zoho People
• Time Doctor for timekeeping
• JustCall for VoIP calls (mainly for US business)
• Executive calendar management and scheduling
• Task coordination and follow-through
• Recruitment assistance and onboarding support
• Travel and logistics coordination
• Document preparation, deck/presentation support, and light design work
• Excellent organizational, communication, and multitasking skills
• Ability to work independently and maintain confidentiality