We are the only company in South Africa that partners with the South African Reserve Bank to collect all new banknotes and coins for distribution. We work closely with our four shareholding banks and customers Absa Group Limited, First National Bank, the Standard Bank of South Africa Limited and Nedbank Limited. We use the latest technology to count and ...
Read more about this company
Description
Receive Cash
- Receive deposits and update on the applicable systems.
- Comply with all policies and procedures to eliminate any possible risks to the company and the customer.
Prepare Cash on the applicable system
- Check container/Bag for any damages or interferences and report all anomalies to Team Controller.
- Acknowledge container/bag on applicable system.
- Process all deposits in line with the agreed upon banks SLAs and SOPs on the applicable system.
- Prep workstation accurately for effective and efficient note counting.
Note Sorting
- Sort all prepped deposits/notes for (FDP/ACDP) on the same day, within the cut-off times.
- Send rejected notes to the Reject Teller together with the PCD cards, deposit slips and stop loss bag to verify and balance
- Operator to write a board (client name, date, denominations & number of bundles & operator name) & show it to the camera.
- Balance per deposit
- Report differences to the Team Controller
- Fill the production sheet
- The technician to sign the downtime register on machine breakdowns
- End of day bundles to be verified by Team Controller.
- Daily balancing\reconciliation by Team controller
Reconciliation of ACDP deposits.
- Perform a reconciliation of all notes rejected in order to validate the information
- Manually check all rejected notes for counterfeits, dye-stained and mutilated notes
- Perform cash transfers to vaults
- Perform end of day balancing/ reconciliation of all cash received
- Handle all transactions including shortages and surpluses according to SOPs
Desktop deposit processing
- Check container/Bag for damage /tamper, report anomalies to Team Controller.
- Acknowledge container/bag on applicable system.
- All deposits must be kept separate per customer at all times and all deposits must be processed on the same day received by the customer.
- All deposits must be processed and balanced on the applicable system
- Perform end of day balancing/ reconciliation of all cash received
- All transactions, including shortages and surpluses must be handled according to SOPS
- Accurate prepping must be done to enable effective and efficient note counting
Sachet and Process Coin
- Process bulk coin deposits in accordance with SBV’s policies and Procedures
- Sort and process teller coin transfers
- Write a board (client name, date, denomination and the operator names) & show it to the camera
- Receive and verify the money(bins), check the seal, denomination and bin register
- Count out the bags to balance with the bin page and denomination
- Cut the bags open to fill the wagon
- Clear jams on the machines
- Balance the money per client / deposit
- Report differences to the Team Controller
- Perform end of day balance/ reconciliation
Bank system Integrated deposit processing
- Validate all transactions linked to system integrations as per banks SLA
- Inform client services of account numbers not linked to bank system to avoid delays in crediting the customer
- Verify deposit account number to eliminate losses or misposts
- Escalate system downtime/delayed batches to team controller
Payroll and change
- Payroll / change transactions must be processed in accordance with SLA per customer
- Report all discrepancies to the Team Controller timeously
- Floats must be sealed in drop safe bags along with float packing slips and placed into trolleys as per client requirement
- Payroll entries to be processed within the banks SLA timeframes
- Maintain all equipment by reporting any defects on equipment to the Team Controller
- Obtain banks authorization prior to dispatching as per SOP
Prepack/Treasury
- Assist with the accurate packing and unpacking of Bank and ATM Cash.
- Manage consumables in line with packing requirements.
- Confirm that the bag and Seal numbers are properly recorded.
Manage Equipment
- Utilise equipment according to Standard Operating Procedures (SOPS), protecting and taking care of company assets
Governance
- Subscribe and align to SBV Services' ISO 9001:2015 Quality Management Standards, ensuring the department’s processes and quality management system is at all times in compliance with the standard.
- Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome
Drive the organisation culture
- Drive the department’s values while inspiring confidence and generating excitement, enthusiasm and commitment towards the mission.
- Lead as an Ambassador and executor of Change
- Act as a change management architect in periods of change to ensure business continuity.
- Manage the integration of business units into a seamless end to end solution for customers.
- Effectively communicate and embed new processes and procedures as they occur, addressing or escalating matters/ concerns to the SME’s (subject matter experts) when required.
- Facilitate the necessary presentations, workshops, or forums to ensure consistent and accurate communication is given across one’s portfolio
Requirements
Minimum Requirements:
- Grade 12 with Math's Literacy
- 6 months previous cashier/teller experience (Advantageous)
go to method of application »
Description
Receive Cash
- Receive deposits and update on the applicable systems.
- Comply with all policies and procedures to eliminate any possible risks to the company and the customer.
Prepare Cash on the applicable system
- Check container/Bag for any damages or interferences and report all anomalies to Team Controller.
- Acknowledge container/bag on applicable system.
- Process all deposits in line with the agreed upon banks SLAs and SOPs on the applicable system.
- Prep workstation accurately for effective and efficient note counting.
Note Sorting
- Sort all prepped deposits/notes for (FDP/ACDP) on the same day, within the cut-off times.
- Send rejected notes to the Reject Teller together with the PCD cards, deposit slips and stop loss bag to verify and balance
- Operator to write a board (client name, date, denominations & number of bundles & operator name) & show it to the camera.
- Balance per deposit
- Report differences to the Team Controller
- Fill the production sheet
- The technician to sign the downtime register on machine breakdowns
- End of day bundles to be verified by Team Controller.
- Daily balancing\reconciliation by Team controller
Reconciliation of ACDP deposits.
- Perform a reconciliation of all notes rejected in order to validate the information
- Manually check all rejected notes for counterfeits, dye-stained and mutilated notes
- Perform cash transfers to vaults
- Perform end of day balancing/ reconciliation of all cash received
- Handle all transactions including shortages and surpluses according to SOPs
Desktop deposit processing
- Check container/Bag for damage /tamper, report anomalies to Team Controller.
- Acknowledge container/bag on applicable system.
- All deposits must be kept separate per customer at all times and all deposits must be processed on the same day received by the customer.
- All deposits must be processed and balanced on the applicable system
- Perform end of day balancing/ reconciliation of all cash received
- All transactions, including shortages and surpluses must be handled according to SOPS
- Accurate prepping must be done to enable effective and efficient note counting
Sachet and Process Coin
- Process bulk coin deposits in accordance with SBV’s policies and Procedures
- Sort and process teller coin transfers
- Write a board (client name, date, denomination and the operator names) & show it to the camera
- Receive and verify the money(bins), check the seal, denomination and bin register
- Count out the bags to balance with the bin page and denomination
- Cut the bags open to fill the wagon
- Clear jams on the machines
- Balance the money per client / deposit
- Report differences to the Team Controller
- Perform end of day balance/ reconciliation
Bank system Integrated deposit processing
- Validate all transactions linked to system integrations as per banks SLA
- Inform client services of account numbers not linked to bank system to avoid delays in crediting the customer
- Verify deposit account number to eliminate losses or misposts
- Escalate system downtime/delayed batches to team controller
Payroll and change
- Payroll / change transactions must be processed in accordance with SLA per customer
- Report all discrepancies to the Team Controller timeously
- Floats must be sealed in drop safe bags along with float packing slips and placed into trolleys as per client requirement
- Payroll entries to be processed within the banks SLA timeframes
- Maintain all equipment by reporting any defects on equipment to the Team Controller
- Obtain banks authorization prior to dispatching as per SOP
Prepack/Treasury
- Assist with the accurate packing and unpacking of Bank and ATM Cash.
- Manage consumables in line with packing requirements.
- Confirm that the bag and Seal numbers are properly recorded.
Manage Equipment
- Utilise equipment according to Standard Operating Procedures (SOPS), protecting and taking care of company assets
Governance
- Subscribe and align to SBV Services' ISO 9001:2015 Quality Management Standards, ensuring the department’s processes and quality management system is at all times in compliance with the standard.
- Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome
Drive the organisation culture
- Drive the department’s values while inspiring confidence and generating excitement, enthusiasm and commitment towards the mission.
- Lead as an Ambassador and executor of Change
- Act as a change management architect in periods of change to ensure business continuity.
- Manage the integration of business units into a seamless end to end solution for customers.
- Effectively communicate and embed new processes and procedures as they occur, addressing or escalating matters/ concerns to the SME’s (subject matter experts) when required.
- Facilitate the necessary presentations, workshops, or forums to ensure consistent and accurate communication is given across one’s portfolio
Requirements
Minimum Requirements:
- Grade 12 with Math's Literacy
- 6 months previous cashier/teller experience (Advantageous)
go to method of application »
Description
Perform various administration duties
- Execute various administration duties as assigned by the relevant department as per agreed standards
- Generate and maintain the applicable records / files / reports as directed, in line with agreed standards
- Capture information onto various systems to maintain respective data base
- Responsible for the filing and/ or scanning of paperwork, when required
- Assists with query resolution & follow ups
Governance
- Subscribe and align to SBV Services' ISO 9001:2015 Quality Management Standards, ensuring the department’s processes and quality management system is at all times in compliance with the standard.
- Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome
Drive the organization culture
- Drive the department’s values while inspiring confidence and generating excitement, enthusiasm and commitment towards the mission.
Lead as an Ambassador and executor of Change
- Act as a change management architect in periods of change to ensure business continuity.
- Manage the integration of business units into a seamless end to end solution for customers
- Effectively communicate and embed new processes and procedures as they occur, addressing or escalating matters/ concerns to the SME’s (subject matter experts) when required.
- Facilitate the necessary presentations, workshops, or forums to ensure consistent and accurate communication is given across one's portfolio
Requirements
- 1 year experience in general administration: Advantageous
Minimum Requirements: Education
- Grade 12
- 3-year Diploma or Degree in relevant field: Advantageous
go to method of application »
Description
Load, review, create and catalogue using the Procurement System
- Review all orders that need to be created; and make sure they are captured correctly in line with the guidelines set by the Procurement Specialists and Buyers
- Create all orders that are classified as ready on Fraxion in line with guidelines and SLAs
- Send all orders that have been created to third party suppliers and copy in requestors
- Follow up on orders sent, and expedite overdue orders and raise any issues to Procurement Buyers
- Receipt invoices for centralised accounts once orders have been delivered
- Upload and update catalogue items, by updating pricing, specifications, line items and perform ongoing maintenance to support Buyers
Manage the Procurement Helpdesk Mailbox
- Perform First line support for all procurement queries sent from the organisation and third-party suppliers in line with agreed SLA’s
- Answer and attend to email queries timeously whilst adhering to the procurement policy and guidelines
- Answer and attend to telephone calls from the organisation and third party suppliers
- Obtain quotes from suppliers for queries received in the mailbox and then forward to the relevant internal stakeholder to be loaded onto Fraxion
- Escalate queries that cannot be resolved by the Procurement Administrator to the Procurement Buyer and/ or Procurement Specialist
Supplier On boarding & Management
- Attend to requests to load new suppliers, review and certify that all documents are complete and in the correct format in order to submit to the Procurement Specialists for their reviews in accordance with the Procurement Policy
- Submit approved new supplier loading documents to finance in accordance with SBV Policy
- Create supplier files for new and existing suppliers
- Maintain supplier files, by checking completeness to certify that documents are up to date, if not, obtain the necessary up to date documents for saving and submission
Travel Desk administration assistance
- Receipt credit card and travel suppliers as requested by the Travel Manager on Fraxion
- Assist in creating Travellers profiles by gathering backup paperwork and supporting documentation
- Load accommodation invoices on Fraxion as requested by the Travel Manager such as CIT SARB runs
Procurement Development
- Assist Procurement Buyers and Procurement Specialists with ad-hoc requests and assist with RFXs currently in progress in order to learn & develop within the role
Governance
- Subscribe and align to SBV Services' ISO 9001:2015 Quality Management Standards, ensuring the department’s processes and quality management system is at all times in compliance with the standard.
- Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome.
Lead as an Ambassador and executor of Change.
- Act as a change management architect in periods of change to ensure business continuity.
- Manage the integration of business units into a seamless end-to-end solution for customers.
- Effectively communicate and embed new processes and procedures as they occur, addressing or escalating matters/ concerns to the SME’s (subject matter experts) when required.
- Facilitate the necessary presentations, workshops, or forums to ensure consistent and accurate communication is given across one’s portfolio
Requirements
Minimum Requirements: Work Experience
- 1 year procurement learnership / graduate programme
Minimum Requirements: Education
- Matric Certificate
- Procurement Diploma or, studying towards Charted Institute of Purchasing and Supply (CIPS)
go to method of application »
Description
Perform various administration duties
- Execute various administration duties as assigned by the relevant department as per agreed standards
- Generate and maintain the applicable records / files / reports as directed, in line with agreed standards
- Capture information onto various systems to maintain respective data base
- Responsible for the filing and/ or scanning of paperwork, when required
- Assists with query resolution & follow ups
Governance
- Subscribe and align to SBV Services' ISO 9001:2015 Quality Management Standards, ensuring the department’s processes and quality management system is at all times in compliance with the standard.
- Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome.
Drive the organisation culture
- Drive the department’s values while inspiring confidence and generating excitement, enthusiasm and commitment towards the mission.
Lead as an Ambassador and executor of Change
- Act as a change management architect in periods of change to ensure business continuity.
- Manage the integration of business units into a seamless end to end solution for customers.
- Effectively communicate and embed new processes and procedures as they occur, addressing or escalating matters/ concerns to the SME’s (subject matter experts) when required.
- Facilitate the necessary presentations, workshops, or forums to ensure consistent and accurate communication is given across one’s portfolio.
Requirements
Minimum Requirements: Work Experience
- 1 year experience in general administration: Advantageous
Special Requirements
- Computer Literate (MS Office)
- Must be a South African Citizen
- Must be between 18 and 30 years old
- Must be unemployed
Minimum Requirements: Education
- Grade 12
- 3-year Diploma or Degree in relevant field: Advantageous
go to method of application »
Description
Perform various administration duties
- Execute various administration duties as assigned by the relevant department as per agreed standard
- Generate and maintain the applicable records / files / reports as directed, in line with agreed standards
- Capture information onto various systems to maintain respective data base
- Responsible for the filing and/ or scanning of paperwork, when required
- Assists with query resolution & follow ups
Governance
- Subscribe and align to SBV Services' ISO 9001:2015 Quality Management Standards, ensuring the department’s processes and quality management system is at all times in compliance with the standard.
- Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome.
Drive the organisation culture•
- Drive the department’s values while inspiring confidence and generating excitement, enthusiasm and commitment towards the mission.
Lead as an Ambassador and executor of Change
- Act as a change management architect in periods of change to ensure business continuity
- Manage the integration of business units into a seamless end to end solution for customers
- Effectively communicate and embed new processes and procedures as they occur, addressing or escalating matters/ concerns to the SME’s (subject matter experts) when required.
- Facilitate the necessary presentations, workshops, or forums to ensure consistent and accurate communication is given across one’s portfolio.
Requirements
- 1 year experience in general administration: Advantageous
Minimum Requirements
- Grade 12
- 3-year Diploma or Degree in relevant field: Advantageous
go to method of application »
Description
Provide administrative support to the Learning and Development Department in the achievement of the set deliverables.
- Establishes and maintains the skills module on the HR Information System (HRIS) and the Learner Management System (LMS) (Loading new employees, delinking terminated employees, password resets etc.)
- Obtains training certificates from suppliers when located at the Support Office, uploading onto the HRIS and arranging for distribution to the centres
- Where required, arrange the necessary venues and activities for learning interventions.
- Support the Head: Learning and Development to conduct an extensive skills audit annually, verify qualifications on MIE and upload certificates onto HR Information System (HRIS)
- Monitor and administer the Bursaries and Learning and Development inbox, ensuring the 2-day turnaround time is met.
- Validate and maintain the asset master for Learning and Development, tracking all assets that are within the regions on a quarterly basis.
- Onboarding of learnerships / YES / Graduates etc. onto HRIS
- Monthly payroll input for relevant programmes (learner, grad, YES etc.)
- Participate in monthly orientation of new employees.
- Order stationery and training resources in line with standards and regulations.
- Maintain confidentiality of information and documentation at all times.
- Assist with queries as and when required
Provide BBBEE Administrative support
- Capture registers and all training related information & file supporting documents on SharePoint
- Provide administrative support during BEE verification
Provide Bursary Administrative support
- Oversee the bursary email mailbox
- Processing of bursary applications and updating the Bursary tracker for review by Head: Learning and Development
- Drafting all bursary agreements
- Loading all bursary payments on Fraxion for payment
- Regular progress tracking of all approved bursaries
- Following up for all final results at the end of semester
- Loading all completed qualifications on Sage
Adhere to compliance and risk
- Maintain & Update the Skills Module on SAGE, providing guidance and support to the HR and SBV teams.
- Quality checks of information on the Skills Module on SAGE
Support management with reporting and validation of legislative reporting
- Provide assistance to the Organisational Development Manager in the validation of the information contained in the WSP and ATR plan completed by the Academy
- Provide the Academy with a list of new and separated employees to ensure the trackers are updated accordingly.
Finance Administration Support
- Load all approved quotes and invoices on Fraxion
- Where applicable, support SBV employees by loading Fraxion reimbursement requests related to training or professional memberships
Maintain a strong relationship with internal and external stakeholders to ensure flawless execution of training plans and communications
- Create and maintain relationships with internal stakeholders (employees, line managers, executives) and external training partners
- Engage with all key stakeholders on a continuous basis to ensure the deliverables of the department are executed in alignment with the department and SBV goals.
Governance
- Subscribe and align to SBV Services' ISO 9001:2015 Quality Management Standards, ensuring the department’s processes and quality management system is at all times in compliance with the standard.
- Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome.
Live the organisation culture within one’s centre
- Live the department’s values while inspiring confidence and generating excitement, enthusiasm and commitment towards the mission
Requirements
Minimum Requirements: Work Experience
- 1-2 years as an administrator that includes 1 years’ experience compiling reports in the training or HR environment
- Prior experience in HR Information systems (preferably SAGE) or LMS will be advantages
Minimum Requirements: Education
- HR 1-year diploma
- MS Office intermediate level
go to method of application »
Description
- Ensures that all transactions in area or responsibility are processed timeously
- On time generation of all entries in paying status from Procurement system for area under control (Accounts Payable, Imprest, Petty cash).
- Ensure the accuracy of all GL allocations.
- Review for items of Capital nature or prepaid items.
- Process journals to reallocate cost when GL allocations are incorrect.
- Ensure the accuracy and validity of all supporting documentation.
- Ensures that all invoices complies with the VAT regulations in order to claim VAT back.
- Escalate all outstanding entries that are not timeously loaded or receipted.
- Process all manual entries, not generated from the sub ledgers, on the Bank statement in the Cashbook.
- Maintain fixed assets in the asset register in terms of Addition, Disposals, Transfer and revaluation.
- Process all billing in area of responsibility
- Payment and refund processing
Responsible for:
- On time processing of all payments and refunds in area of control.
- Accuracy and completeness off payments.
- All reconciliations that supports payments are in balance (Groups and Large National vendors).
- All vendors are paid within payment terms (Groups and Large National vendors).
- All Imprest and Petty cash accounts are refunded within timelines.
- All employee refunds are processed within timelines.
- All statutory payments are processed within timelines
Accruals an reallocations
- Raise accruals for all receipted open orders on procurement report.
- Raise accruals for all recurring expenses in area of control.
- Reverse accruals when payments are generated from procurement system.
Reconciliations
- Responsible for Balance sheet recons for area of responsibility.
- Ensure only valid entries in Balance sheet recons and resolve reconciling items timeously.
Master file administration
- Load suppliers on the financial system
- Load suppliers on the Banking system
- Ensure completed supporting documentation
- Maintain Asset Setup in Syspro with regards to Asset Type, Branch, Asset Owner, Location, Depreciation Code etc.
- Maintain Banking matrix for all Bank platforms
- Maintain all user setups with Banks
Prepare Foreign currency payments and control
- Prepare the foreign payments in accordance with forex policy payments.
- Maintain register for all foreign currency received and issued, to reconcile with foreign currency on hand at all times.
- Follow up to ensure that reconciliation and unused forex are submitted to finance within 5 days after returning from overseas trip, escalate where necessary. Escalate non adherance
- Perform a physical cash count on a monthly basis.
Petty Cash
- Responsible for the issuing Petty Cash at Support Office
- Verify that the correct level of authority has been attained before releasing funds.
- Balance funds on a weekly and monthly basis.
- Escalate outstanding submission timeously for Support Office
Maintain Treasury Function
- Determine daily the cash balance and requirements for next day and submit to Finance Manager
- Maintain bank balances at an optimum level
- Compile daily cashflow input sheets
Manage Capex allocation
- Issue Capex in line with Capex policy
- Maintain Capex register for monthly reporting
General office administration
- Keeps record of all financial documentation for auditing purposes
- Ensure all Filling are done within agreed time frames
Adhoc
- Assist with any Adhoc duties as when required.
Governance
- Subscribe and align to SBV Services' ISO 9001:2015 Quality Management Standards, ensuring the department’s processes and quality management system is at all times in compliance with the standard.
- Support SBVs ESG journey, reporting on and managing the ESG requirements to ensure a positive reflection and outcome.
Lead as an Ambassador and executor of Change.
- Act as a change management architect in periods of change to ensure business continuity.
- Manage the integration of business units into a seamless end to end solution for customers.
- Effectively communicate and embed new processes and procedures as they occur, addressing or escalating matters/ concerns to the SME’s (subject matter experts) when required.
- Facilitate the necessary presentations, workshops, or forums to ensure consistent and accurate communication is given across one’s portfolio.
Requirements
Minimum Requirements: Work Experience
- 3 years’ experience in a Finance Department
Minimum Requirements: Education
- Matric Qualification with Accounting and Mathematics.
- External: 3 Year tertiary financial qualification
- Internal: studying towards a 3-year professional tertiary financial qualification with first year successfully completed
Method of Application
Use the link(s) below to apply on company website.
Build your CV for free. Download in different templates.
Gmail
Yahoomail